Apostilles and Legalization of Documents

An apostille is the equivalent of an international notarial seal.  Documents which bear an apostille are legally valid for use in all countries party to the Hague Convention on the Legalization of Documents.  This includes both the United States and Ukraine.

The U.S. Embassy in Kyiv cannot apostille or authenticate documents issued in the United States.  Such documents are apostilled by the Office of the Secretary of State (or the equivalent office) in the State which issued the original document.  Contact information for the 50 Secretaries of State is available on the National Association of Secretaries of State website.  Documents issued by the U.S. Government are apostilled by the Department of State’s Authentications Office.

Documents issued in Ukraine are apostilled by the Ministry of Justice .  Civil registry documents (i.e. death, birth, marriage, divorce certificates, etc.) are apostilled at 15 Yevhena Sverstiuka St. (formerly Maryny Raskovoi St.) in Kyiv, phone number: +38-044-233-6513.  Hours are Monday through Friday from 9:00 a.m. until 11:00 a.m. For information regarding notarized documents, please contact the Ministry of Justice at +38-044-233-6471.

Civil Documents

U.S. civil records (i.e., records of birth, death, marriage, etc.) are obtained from the State or territory in which they were issued.  Please visit the Centers for Disease Control website for information on where to obtain such documents.

If you are in Ukraine, you may contact the local state civil registration office(RAGS) for copies of civil records.  If you are in the United States, please contact the Embassy of Ukraine for information about obtaining Ukrainian civil records.

Criminal Records Checks and Fingerprinting

U.S. citizens may be asked to present a criminal records check in connection with a visa application to live or work in Ukraine.  Such certifications must come from local police officials or the Federal Bureau of Investigations and almost always require submission of fingerprints.  However, some Ukrainian authorities will accept an Affidavit of No Criminal Liability in lieu of a criminal records check.  U.S. citizens may execute the Affidavit of No Criminal Liability at the American Citizen Services Unit as part of its notary services.

The U.S. Embassy does not provide fingerprinting services except in very limited circumstances most often involving prospective U.S. adoptive parents.  Please see the Department of State’s webpage on Criminal Records Checks for more information on obtaining FBI and local criminal records checks in the United States.

The U.S. Embassy in Kyiv can provide the service of fingerprints collection in the following cases:

  • Adoption;
  • U.S. military personnel submitting the Form N-400 (Application for Naturalization) to USCIS;
  • U.S. police checks for U.S. citizens.

To apply for this service and schedule your visit to the Consular Section, please e-mail KyivFPM@state.gov. Please note, that depending on the type of the benefit you are applying for, you may be required to pay $85 fee.
Attention: inquiries about this service are NOT Accepted by Telephone.