Contracts for Bid

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  1. Chargé d’Affaires, a.i. Kristina A. Kvien
  2. Key Officers
  3. Sections & Offices
  4. Contracts for Bid
  5. Embassy Sales

The Embassy of the United States of America has a need in the following services:

The U. S. Embassy in Kyiv is interested in renting unfurnished apartments and single-family homes in the Pecherskyi-, Holosiiivskyi-, Shevchenkivskyi,- Solomianskyi- , Podilskyi – and Obolonskyi districts.

General requirements:

  • Gross size – 130 square meter and larger
  • Bedrooms –  2 bedroom minimum
  • Bathrooms – 1 full bath plus 1 half bath or more
  • If located in multi-story apartment buildings:
    • no gas infrastructure
    • must have underground parking
    • no ground-floor apartments
  • Apartments on the 2nd and 3rd floor are preferred, but no higher than 7th floor
  • Two sets of exit stairs and a fire alarm and  fire suppression/sprinkler system preferred

If you have apartments and houses that fit the above description for rent, please email your offers to:  kyivrealestate@state.gov.

U.S. Embassy Kyiv, Ukraine invites you to submit a quotation for “Embassy Generator Sets Routine Preventive Maintenance Services”. The detailed information is provided in the Request for Quotation attached.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site-visit, and all prospective quoters are invited to attend. Site-visit will be held on April 21, 2021 at five locations according to the below schedule:

10:00- 10:45 – 4 Igor Sikorsky St.

11:00-11:45 – 17 Sonyachna St.

12:00- 12:45 – 54 Sichovykh Striltsiv St.

12:45-13:30 – 6 Pymonenka St. (this location and 54 Sichovykh Striltsiv St. have adjacent fence; therefore, no transportation is required).

14:00-14:45 – 5 Pokrovskaya St.

Site-visitors are responsible for logistics issues. The U.S. Embassy Kyiv will not provide transportation services to visitors to move between locations. Due to COVID-19 epidemic situation, all visitors must wear face masks and keep social distance during the site-visit.

For site-visit registration please provide your company name and its representative’s data to KyivSolicitations@state.gov no later than 12:00 a.m. on April 19, 2021 with the reference to subject line “Embassy Generator Sets Routine Preventive Maintenance Services (19UP3021Q0011)”.

Your quote must be submitted by e-mail to the following address: KyivSolicitations@state.gov, with subject line “Embassy Generator Sets Routine Preventive Maintenance Services 19UP3021Q0011” shown on the Standard Form 1449 that follows this letter. Quotations are due by on 17:00 p.m. May 14, 2021. No quotations will be accepted after this time.

In order for a quotation to be considered, you must complete and submit the following:

  1. Standard Form SF-1449
  2. Section 1 and Section 5 of the Request for Quotation
  3. Additional information as required in Section 3 of the Request for Quotation.

Please be advised that according to FAR 4.1102 and FAR 52.204-7 if amount of contract action exceeds $30,000.00, all prospective offerors should be registered in System for Award Management (SAM, www.sam.gov) at the time an offer or a quotation is submitted,  and shall continue to be registered until time of the award of the contract, during performance, and through final payment under the contract. In case the offeror is not registered in SAM at the time an offer or a quotation is submitted, the Contracting Officer will proceed with an award to the next otherwise successful registered offeror.

For offers within $10,000.00- $30,000.00: To be considered for the award, all vendors submitting offers or quotations for this requirement must have active DUNS number available for public check at www.dnb.com and a self-certified conformance in the Section 5 of the Request for Quotation. Vendors that fail to complete self-certification or present a record that does not reflect conformance at FAR 52.204-24 and FAR 52.204-26 will not be considered for the award.

For you convenience the solicitation notice contains a Quick Guide for International Entity registration in SAM. Please give yourself plenty of time before your contract deadline as the registration in SAM is rather long process (see the Quick Guide for the details).

Direct any questions regarding this solicitation by e-mail KyivSolicitations@state.gov during regular business hours. Deadline for acceptance of questions is 17:00 April 09, 2021.

IMPORTANT: All information and documents must be submitted in English as required by FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991). The copies of legal documents (State Registration Certificate, Tax-Payer Certificate, licenses etc.) may be submitted in the original language but must be accompanied by an English translation.

The Embassy of the United States of America invites you to submit a quotation for diplomatic pouch and mail services for the period of one year. Details are provided in the attached Request for Quotations.

The quotations must be submitted electronically by e-mail on or before 17:00 April 30, 2021 to KyivSolicitations@state.gov with subject line “Diplomatic Pouch and Mail Services (#19UP3021Q0009)”. No quotations will be accepted after this time. Note that if you are going to submit your quotation in archive folder, only ZIP-format should be used. Direct any questions regarding this solicitation by e-mail KyivSolicitations@state.gov during regular business hours. Deadline for acceptance of questions is 17:00 April 20, 2021.

IMPORTANT: All information and documents must be submitted in English as required by FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991). The copies of legal documents (State Registration Certificate, Tax-Payer Certificate, licenses etc.) may be submitted in the original language but must be accompanied by an English translation.

Please be advised that according to FAR 4.1102 and FAR 52.204-7 if amount of contract action exceeds $30,000.00, all prospective offerors should be registered in System for Award Management (SAM, www.sam.gov) at the time an offer or a quotation is submitted,  and shall continue to be registered until time of the award of the contract, during performance, and through final payment under the contract. In case the offeror is not registered in SAM at the time an offer or a quotation is submitted, the Contracting Officer will proceed with an award to the next otherwise successful registered offeror.

For offers of $30,000.00 and up: To be considered for the award, all vendors submitting offers or quotations for this requirement must self-certify conformance in the their profile at SAM.gov representations as required in FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 and in attached Express NDAA Certification Form in accordance with FAR Interim Rule 2019-009. Vendors that fail to complete self-certification or present a record that does not reflect conformance at FAR 52.204-24, FAR 52.204-26 and FAR 52.212-3 (v) within SAM.gov and in Express NDAA Certification Form will not be considered for the award.

According to U.S. Federal Acquisition Regulations (FAR), advance payments are prohibited. Payments shall be made upon receipt of goods or services by the customer/Embassy representative. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the goods/services and a valid invoice. Please confirm in your offer that these payment terms are acceptable by your company. 

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy of the United States of America invites you to submit a quotation for the supply of alarm system for the High Anticorruption Court in Kyiv. The company shall deliver the equipment in full as provided in the attached Scope of Work. This procurement will be made as a part of the technical assistance project and is VAT exempt.

The quotations must be submitted electronically by e-mail to: KyivSolicitations@state.gov with subject line “INL: Alarm systems for HACC – PR9855785”  on or before 17:00 May 7, 2021. No offers will be accepted after the indicated deadline.

For offers within $10,000.00- $30,000.00: To be considered for the award, all vendors submitting offers or quotations for this requirement must have active DUNS number available for public check at www.dnb.com and a self-certified conformance in the attached Express NDAA Certification Form. Vendors that fail to complete self-certification form or present a record that does not reflect conformance at FAR 52.204-24 and FAR 52.204-26 will not be considered for the award.

Please note that some items in the attached Scope of Works are required to be provided with particular brand-names due to compatibility issues. Brand-name justification for such items is available.

The requested items should be the brand name or equal.

Per FAR 52.211-6 — Brand Name or Equal as prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999)

If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

According to U.S. Federal Acquisition Regulations (FAR), advance payments are prohibited. Payments shall be made upon receipt of goods or services by the customer/Embassy representative. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the goods/services and a valid invoice. Please confirm in your offer that these payment terms are acceptable by your company.

The Embassy of the United States of America invites you to submit a quotation for the supply of Gym Equipment for the U.S. Embassy Compound. The company shall deliver the equipment and install it in full as provided in the attached Scope of Work.

The quotations and all subject related issues must be submitted electronically by e-mail to: KyivSolicitations@state.gov with subject line “Gym Equipment for the U.S. Embassy Compound – PR9843813” on or before May 13, 2021 08:00 Kyiv time. No offers will be accepted after the indicated deadline.

Please be advised that according to FAR 4.1102 and FAR 52.204-7 if amount of contract action exceeds $30,000.00, all prospective offerors should be registered in System for Award Management (SAM, www.sam.gov) at the time an offer or a quotation is submitted and shall continue to be registered until time of the award of the contract, during performance, and through final payment under the contract. In case the offeror is not registered in SAM at the time an offer or a quotation is submitted, the Contracting Officer will proceed with an award to the next otherwise successful registered offeror.

For offers of $30,000.00 and up: To be considered for the award, all vendors submitting offers or quotations for this requirement must self-certify conformance in their profile at SAM.gov representations as required in FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 and in attached Express NDAA Certification Form in accordance with FAR Interim Rule 2019-009. Vendors that fail to complete self-certification or present a record that does not reflect conformance at FAR 52.204-24, FAR 52.204-26 and FAR 52.212-3(v) within SAM.gov and in Express NDAA Certification Form will not be considered for the award.

For offers within $10,000.00 – $30,000.00: To be considered for the award, all vendors submitting offers or quotations for this requirement must have active DUNS number available for public check at www.dnb.com and a self-certified conformance in the attached Express NDAA Certification Form. Vendors that fail to complete self-certification form or present a record that does not reflect conformance at FAR 52.204-24 and FAR 52.204-26 will not be considered for the award.

The requested items should be the brand name or equal.

Per FAR 52.211-6 — Brand Name or Equal as prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999):

If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

According to U.S. Federal Acquisition Regulations (FAR), advance payments are prohibited. Payments may be made upon receipt of goods or services by the customer/Embassy representative. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the goods/services and a valid invoice. Please confirm in your offer that these payment terms are acceptable for your company.

The Embassy of the United States of America invites you to submit a quotation for the supply of IT equipment for Crimean Prosecutor’s Office. The company shall deliver the equipment in full as provided in the attached Scope of Work. This procurement will be made as a part of the technical assistance project and is VAT exempt.

The quotations must be submitted electronically by e-mail to: KyivSolicitations@state.gov with subject line “INL: IT equipment for CPO – PR9768552”  on or before 17:00 May 14, 2021. No offers will be accepted after the indicated deadline.

Please be advised that according to FAR 4.1102 and FAR 52.204-7 if amount of contract action exceeds $30,000.00, all prospective offerors should be registered in System for Award Management (SAM, www.sam.gov) at the time an offer or a quotation is submitted,  and shall continue to be registered until time of the award of the contract, during performance, and through final payment under the contract. In case the offeror is not registered in SAM at the time an offer or a quotation is submitted, the Contracting Officer will proceed with an award to the next otherwise successful registered offeror.

For offers of $30,000.00 and up: To be considered for the award, all vendors submitting offers or quotations for this requirement must self-certify conformance in the their profile at SAM.gov representations as required in FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 and in attached Express NDAA Certification Form in accordance with FAR Interim Rule 2019-009. Vendors that fail to complete self-certification or present a record that does not reflect conformance at FAR 52.204-24, FAR 52.204-26 and FAR 52.212-3 (v) within SAM.gov and in Express NDAA Certification Form will not be considered for the award.

The requested items should be the brand name or equal.

Per FAR 52.211-6 — Brand Name or Equal as prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999).

If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

According to U.S. Federal Acquisition Regulations (FAR), advance payments are prohibited. Payments shall be made upon receipt of goods or services by the customer/Embassy representative. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the goods/services and a valid invoice. Please confirm in your offer that these payment terms are acceptable by your company.

 

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