Contracts for Bid

The Embassy of the United States of America has a need in the following services:

U.S. Embassy to Ukraine invites all interested companies to submit a quotation for supply and installation of security control access system for the newly created Patrol Police Academy located at 9 Narodnogo Opolchennya Street in Kyiv, Ukraine. Detailed information is provided in the attached Request for Quotation.

IMPORTANT: Amendment #0001 of Solicitation is issued to modify the scope of work and extend offers due date. See attached form SF-30 Amendment #0001 for the details. Please note that signed form SF-30 shall be submitted with your quote (blocks 8, 15A, 15B and 15C must be filled in by).

The quotations must be submitted by e-mail on or before 17:00 December 10, 2018 to KyivSolicitations@state.gov with subject line “Supply and Installation of Security Control Access System (19UP3019Q0003)”. No quotations will be accepted after this time. Note that if you are going to submit your quotation in archive folders, only ZIP-format should be used.

Please be advised that according to FAR 4.1102 if the amount of contract action exceeds $30,000, all prospective offerors should be registered in System for Award Management (SAM) prior to award of the contract, during performance and through the final payment. If the offeror does not become registered in SAM prior to contract award, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. For your convenience, the solicitation package contains a Quick Guide for International Entity Registration in SAM. Please give yourself plenty of time before your contract deadline as the registration in SAM is rather long process (see the Quick Guide for the details).

All project related questions shall be addressed at KyivSolicitations@state.gov with the reference to subject line “Supply and Installation of Security Control Access System (19UP3019Q0003)”.

U.S. Embassy to Ukraine invites all interested companies to submit a quotation for rental of training facility for Tomorrow Lawyer program’s cascade trainings for lawyers and legal aid defense attorneys. The required training facility shall include accommodation and equipped conference room for conducting a series of 20 trainings during the year 2019-2020. Detailed information is provided in the attached Request for Quotation.

The quotations must be submitted by e-mail on or before 12:00 December 10, 2018 to KyivSolicitations@state.gov with subject line “Rental of training facility (19UP3019Q0004)”. No quotations will be accepted after this time. Note that if you are going to submit your quotation in archive folders, only ZIP-format should be used.

Please be advised that according to FAR 4.1102 if the amount of contract action exceeds $30,000, all prospective offerors should be registered in System for Award Management (SAM) prior to award of the contract, during performance and through the final payment. If the offeror does not become registered in SAM prior to contract award, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. For your convenience, the solicitation package contains a Quick Guide for International Entity Registration in SAM. Please give yourself plenty of time before your contract deadline as the registration in SAM is rather long process (see the attached Quick Guide for the details).

All project related questions shall be addressed at KyivSolicitations@state.gov with the reference to subject line “Rental of training facility (19UP3019Q0004)”.

U.S. Embassy Kyiv, Ukraine invites you to submit a quotation for “Cleaning Services for U.S. Diplomatic Residences in Preparation for Occupancy”. The detailed information is provided in the Request for Quotation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.  While the multiple Contract may be awarded, we will only award the number of Contracts we believe sufficient to meet our needs and regulatory competition requirements.

Your quote must be submitted by e-mail to the following address: KyivSolicitations@state.gov, with subject line “Cleaning Services for U.S. Diplomatic Residences in Preparation for Occupancy (19UP3019Q0002)” shown on the Standard Form 1449 that follows this letter. Quotations are due by on 12:00 November 30, 2018. No quotations will be accepted after this time.

In order for a quotation to be considered, you must complete and submit the following:

1.       Standard Form SF-1449

2.       Section 1 and Section 5 of the Request for Quotation

3.       Additional information as required in Section 3 of the Request for Quotation.

Please be advised that according to FAR 4.1102 in case the amount of contract action exceeds $30,000, all prospective offerors should be registered in System for Award Management (SAM) prior to award of the contract, during performance and through the final payment. If the offeror doesn’t become registered in SAM prior to contract award, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

If the amount of contract action exceeds $25,000 but not exceed $30,000 all prospective offerors should have DUNS number (see the first step in obtaining registration with the SAM).  

For you convenience the solicitation notice contains a Quick Guide for International Entity registration in SAM. Please give yourself plenty of time before your contract deadline as the registration in SAM is rather long process (see the Quick Guide for the details).

All questions should be addressed  at KyivSolicitations@state.gov

U.S. Embassy Kyiv intends to conduct a site-visit on December 04, 2018 at 15:00 at 6, Pimonenko St., Kyiv and a pre-proposal conference on December 04, 2018 at 15:30 at 6, Pimonenko St., Kyiv. All prospective quoters are invited to attend. For site-visit and pre-proposal conference registration please provide your company contact information and company representatives data not later than 12:00 on December 03, 2018 to KyivSolicitations@state.gov.

The quotations for the Cleaning and Maintenance Services must be submitted by e-mail on or before 15:00 December 14, 2018 to KyivSolicitations@state.gov with subject line “Cleaning and Maintenance Services for America House (AH) (19UP30-19-Q-0006)”. No quotations will be accepted after this time.

In order for a quotation to be considered, you must complete and submit the following:

    1. Standard Form  SF-1449
    2. Section 1 and Section 5 of the Request for Quotation
    3. Additional information as required in Section 3 of the Request for Quotation.

Please be advised that according to FAR 4.1102 in case if the amount of contract action exceeds $30,000, all prospective offerors should be registered in System for Award Management (SAM) prior to award of the contract, during performance and through the final payment. If the offeror doesn’t become registered in SAM prior to contract award, the Contracting Officer will proceed to award to the next otherwise successful registered offeror.

For you convenience the solicitation package contains a Quick Guide for International Entity registration in SAM. Please give yourself plenty of time before your contract deadline as the registration in SAM is rather long process (see the Quick Guide for the details).

U.S. Embassy Kyiv intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

All project related questions shall be addressed at KyivSolicitations@state.gov with the reference to subject line “Cleaning and Maintenance Services for America House (AH) (19UP30-19-Q-0006)”.

The U.S. Embassy Kyiv has a requirement for a firm to construct gas cylinders storage at U.S. Embassy  Kyiv compound.  This construction effort is estimated to be less than $25,000.00. Detailed information is provided in the attached Request for Quotation.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work.  At a minimum, each offeror must meet the following requirements when submitting their proposal:

  • Be able to understand written and spoken English;
  • Have an established business with a permanent address and telephone listing;
  • Have the necessary personnel, equipment and financial resources available to perform the work;
  • Have all licenses and permits required by local law;
  • Meet all local insurance requirements;
  • Have the ability to obtain a performance and guarantee bond and a payment bond, or to post adequate performance security, such as irrevocable letters of credit or guarantees issued by a reputable financial institution;
  • Have no adverse criminal record;
  • Have no political or business affiliation which could be considered contrary to the interests of the United States;
  • Have good experience and past performance records; and,
  • Identify specialized experience and technical competence required to complete the construction work in accordance with this solicitation.

The  Embassy intends to conduct a site-visit on December 7, 2018 at 14:00 at 4, Ihor Sikorsky Str., Kyiv, service CAC .  All prospective quoters are invited to attend. For site-visit registration please provide your company contact information and company representatives data no later than 12:00 on December 6, 2018 to KyivSolicitations@state.gov with the reference to subject line “Construction of the Gas Cylinders Storage” (19UP30-19-Q-0005)”.

The quotations must be submitted by e-mail on or before 17:00 December 19, 2018 to KyivSolicitations@state.gov with subject line “Construction of the Gas Cylinders Storage   (19UP30-19-Q-0005)”. No quotations will be accepted after this time. Note that if you are going to submit your quotation in archive folders, only ZIP-format should be used.

All project related questions shall be addressed at KyivSolicitations@state.gov with the reference to subject line “Construction of the gas cylinders storage “(19UP30-19-Q-0005)”.