Funding Opportunity PAS-Ukraine-FY23-09 – Book Translation Program
Announcement Type: Grant
Funding Amount: $100,000 Total Funding
To be awarded in grants valued up to $10,000 for each publisher
Opening Date: June 15, 2023
Closing Date: August 15, 2023
Program: Ukraine: U.S. Embassy Book Translation Program
Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: (044) 521 57 66; 521 51 49; 521-5742
Fax: (044) 521 51 55
SUMMARY: The U.S. Embassy in Kyiv announces the 2023 Book Translation Program. Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian publishers seeking to translate American books from English into Ukrainian. The program seeks to further Ukraine’s efforts in the spheres of economic, social, and educational reform through book translations and publications.
This funding will support the translation of texts written by American authors and originally published by American publishers pertaining to the themes listed below. Translated books are distributed to universities and schools, libraries, government organizations and ministries, NGOs, the media, and other selected organizations. The main criteria for selecting books are their relevance, timeliness, and quality.
ELIGIBILITY REQUIREMENTS: Ukrainian non-profit and non-governmental publishers are eligible to apply.
Organizations Not Eligible to Apply: Commercial publishers are not eligible, unless they have a non-profit division that qualifies as a separate non-profit organization under U.S. or Ukrainian law.
Third-country publishers are not eligible.
ELIGIBLE PROJECT THEMES: The goal of the Book Translation Program is to leverage U.S. expertise, knowledge, and experience, as reflected in American literature, to assist Ukraine in its implementation of economic, social, and educational reforms. Regarding works of fiction, priority will be given to books whose themes highlight similarities and connections between U.S. and Ukrainian society or are otherwise relevant to contemporary Ukrainian reality.
Eligible themes include:
- American institutions and values
- Urban planning
- Strengthening rule of law and combating corruption
- Foreign policy and security studies
- Entrepreneurship and economic development
- Countering disinformation
- Elections and political processes
- S.-Ukrainian relations
- Ukrainian and regional history
- Conflict resolution
- Post-traumatic stress disorder and trauma
- Young adult and children’s literature (fiction and nonfiction), including comics and graphic novels)
- Literary fiction
- Studies of visual and performing arts
- Scripts of American plays or musicals
FUNDING LEVELS AND ALLOWABLE EXPENSES: Subject to availability of funds, publishers may apply for grants up to $10,000. Allowable costs are those directly related to the project activities: copyright, pre-publication including translation, printing, and public events. Proposals for public events may include promotional programs, such as book launch ceremonies and speaking engagements with the author (both in person and through video conferences). Allowable costs include travel and accommodation of book authors, advertising associated with a book launch, and costs associated with promoting the translated books at Ukrainian book festivals. We welcome creative programming ideas that will bring the translated books to the attention of target audiences in Ukraine.
- The program encourages organizations to provide in-kind contributions and/or coordinate funding with other donors.
- We cannot pay for the food and beverages at public outreach events. Those costs are excluded from our awards.
- Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.
APPLICATION AND SUBMISSION INFORMATION:
Period of Performance: This program supports projects up to 12 months in duration. Applications are due by August 15, 2023 for consideration.
Proposed projects should have a start date no earlier than September 1, 2023 and no later than November 1, 2023.
Note: the start date of the project refers to the date in which the implementers will begin work on the planning and coordination of the translation project. The start date precedes the beginning of the translation and any public events.
Application Submission Process: Application materials must be submitted by email to KyivPDBookTranslations@state.gov. The subject line of submission emails should follow this format: Book Translation Program: Title of Book, Name of Ukrainian Publisher.
For assistance with the requirements of this solicitation, please email KyivPDBookTranslations@state.gov. Please write in the subject line: Book Translation Program.
Application Deadline: Applications will be accepted between June 15, 2023 and August 15, 2023, and reviewed on a rolling basis by an Embassy grants committee.
Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all information required.
Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.
Applicants must set forth full, accurate, and complete information. Providing false or misleading information in an application will result in disqualification from this and future U.S. Government Public Diplomacy Small Grants competitions.
APPLICATION INSTRUCTIONS: Applications can be found here. Applications should be submitted in English to KyivBookTranslations@state.gov (please do not use Google Translate or other programs to fill out applications). The application includes:
- Information about the publisher applying, including prior grants received, previous experience with similar projects, and/or organizational capacity.
- Information about partner organizations, if applicable.
- Description of the project, including why the selected book is important and relevant, and who the primary audience is. This also should include marketing and distribution plans, including any public events to promote the book and foster dialogue on its themes.
- Completion dates. If the book is linked to a specific event or date, please note it here.
- A detailed budget using the template provided. The purchase of alcoholic beverages is not permitted under any circumstances. Expenses incurred before the project begins will not be reimbursed.
REQUIRED ATTACHMENTS: In addition to the completed application form and continuation sheets, proposals should include the following documents:
1) If applicable, a complete list of previous grants received within the last five years, whether from the U.S. Government or another donor, including the date, amount, donor, and project theme.
2) Resumes of key personnel/participants.
ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS: All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS), a CCR (NCAGE) number, and an active account with the System for Award Management (SAM.gov) before an award can be made.
Ukrainian entities registering in SAM must NOT submit a notarized letter appointing their authorized Entity Administrator!
Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.
System for Award Management (SAM) – SAM is a U.S.-government wide registry of vendors doing business with the U.S. federal government and requires annual renewal. The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information. More information about SAM.gov and useful guides for setting-up a new account, updating an existing account, or renewing an expired account can be found at: https://www.statebuy.state.gov/fa/Pages/SAMInfo.aspx
Foreign-based applicants are strongly encouraged to review these guides when creating an account with SAM.gov. Further, applicants must maintain an active account, with current information, while its application is under consideration for funding. To keep an active SAM.gov account, Applicants must renew it at least once each year. If an account expires, the Organization cannot submit a grant application until it is renewed.
Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.
SELECTION CRITERIA: Book translation requests for funding provided by the U.S. Embassy should not exceed $10,000.
The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:
Project Plan: A clear overview of the project, including marketing and distribution plans, should be indicated in the proposal. The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives lead to improving the spheres of economic, social, and educational reform in Ukraine. Priority will be given to those applicants whose marketing and distribution plans include public events in different regions to promote the book and foster dialogue on its themes.
Organizational Capacity: Applications must include a clear description of the project management structure staffing plan, as well as previous experience with similar projects. Applicants must demonstrate the ability and commitment to complete the project.
Budget: Costs should be reasonable and realistic in relation to the project activities. Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. Government resources. The budget should be consistent with the narrative description of the project and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.
Cost Sharing: Cost sharing is strongly encouraged; however, it is not a requirement of an application in response to this funding announcement.
DISCLAIMER: Applicants can expect to be notified of the status of their application within 60 days of the submission deadline. Issuance of this funding opportunity does not constitute an award commitment on the part of the U.S. Government. It does not commit the U.S. Government to pay for costs incurred in the preparation and submission of proposals. The U.S. Government reserves the right to reject any or all proposals received. If a proposal is selected for funding, the U.S. Embassy in Kyiv has no obligation to provide any additional future funding in connection with the award. The U.S. Government reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project evaluation requirements.
CONTACT INFORMATION: Should additional information be required, please contact the U.S. Embassy in Kyiv at KyivPDBookTranslations@state.gov.