Democracy Small Grants Program General Competition
The U.S. Embassy invites Ukrainian non-profit and non-governmental organizations to submit project proposals to the Democracy Small Grants Program. This program supports projects that foster the development and education of civil society in Ukraine. It is a focused yet flexible mechanism that provides seed money for unique and sustainable projects, particularly projects that help develop the capacity of non-governmental organizations in Ukraine. The selection of the projects is based on the applicants’ ability to demonstrate concrete achievements that can show impact in a given field or in a specific community. More than 1,000 projects from Ukrainian NGOs have received funding through the Democracy Grants Program since July 1996. There is no fixed application deadline; rather applications are accepted on an on-going basis.
Major Program Requirements
- Grants can only be given to Ukrainian NGOs (non-profit and non-governmental organizations) registered in accordance with Ukrainian law. NGOs include, but are not limited to, civic organizations or associations, charitable foundations, and think tanks.
- NGOs and their members cannot represent or be affiliated with any political party, or with appointed or elected officials.
- Although the maximum funding available for a single grant is $50,000 U.S. dollars (USD), we anticipate most awards will be in the range of $10,000 – $24,000 USD.
- U.S. or other third-country organizations and individuals are not eligible to apply for grants.
- General competition applications must be submitted both in English and in Ukrainian.
- In addition to this general competition, the U.S. Embassy will, from time to time, hold special regional or thematic competitions, which may have different rules regarding project eligibility. Please check the U.S. Embassy website and social media sites for announcements.
- Project dates cannot exceed one year.
General Competition Project Themes
Project proposals must clearly promote one or more of the following themes:
- Civil society development
- Rule of law and legal reform
- Transparency in government
- Public education and advocacy
- Conflict resolution and encouraging peaceful solutions to conflict
- Human rights, including those for minorities, LGBTI, people with disabilities and women
- Civic education
- Electoral system support
- Anti-trafficking (CTIP)
How to Apply
To apply, please download, complete and send the application forms (in Ukrainian & English), copies of the registration documents of your organization, resumes of lead project implementers (with contact information and cellphone numbers), Form SF424 (in English and Ukrainian), and Form SF-424B.
IMPORTANT: Applications without ‘SUBMITTED” SAM registration will not be considered.
You are requested to submit the proposal with supporting documents only by e-mail to: KyivDemGrants@state.gov. Organizations may submit several project proposals, but only one can be funded. For allowable expenses, please refer to the section “Allowable Expenses” below.
If you have not received a confirmation of receipt of your application within 5 working days, please call the Grants Office of the US Embassy on 521-5625 or 521-5565 to inquire about the status of your application.
D-U-N-S number is a unique nine-digit identification number has been assigned to over 100 million businesses worldwide. This number remains with the company location to which it has been assigned even if it closes or goes out-of-business. DUNS number is requested for funding by over 50 international commercial and nonprofit institutions, including the UN, Federal Government, and European Commission. If your organization has already received funding from the State Department and possesses DUNS number, but you did not activate it for the last 6 months, please make sure it is still active. As soon as you receive DUNS number or activate the old one, please start the registration in SAM system right away.
There are two ways to obtain DUNS number:
1. Receive DUNS with the help of “Avesta–Ukraine” (official representative of Dun & Bradstreet in Ukraine.
2. Register on-line https://fedgov.dnb.com/webform
Be aware that DUNS number is issued for free!
The System for Award Management (SAM) is an official website of the U.S. government. There is no cost to use SAM or to get SAM registration. Be aware that the registration may take up to four weeks. When entering data in SAM.gov please, make sure that all information, spelling and punctuation is the same as what was provided for DUNS.
Sam registration occurs in several stages. First of all you will be requested to enter DUNS number. Then you will obtain a NCAGE code. And after that you should be able to register your entity in SAM system. The registration in SAM is activated within two weeks. For further details on SAM registration, please check a Quick Guide on SAM Registration (PDF 266 KB).
Regarding all the challenges related to receiving NCAGE code please contact the following people:
Roman BABENCHUK & Olha CHYKHACHOVA
Tel.: +380 44 4547470
Fax: +380 44 4547470
Registration in SAM.gov is free!
You might be approached by the private companies that are authorized to submit SAM registration on your behalf, but for some fee. Nevertheless, the organization is not obliged to used services provided by the private entities and should be able to submit the registration without any assistance.
Staff of the Democracy Small Grants Program is not able to influence SAM registration. All the questions and technical requests should be addressed directly to the admins of the system https://www.fsd.gov/fsd-gov/home.do
Resources relevant to users registering an entity located outside the U.S. and its outlying areas in SAM.
- Quick Start Guide for International Registrations (PDF 90 KB)
- Video on How to Obtain a NATO Commercial and Government Entity (NCAGE) Code (Youtube)
- CAGE Code Search – The Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) portal to search for domestic and foreign entity CAGE Code information.
- DUNS Number Request – The web form where Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine-digit identification number, for each physical location of your business. DUNS Number assignment and maintenance is free for all entities required to register with the U.S. government for contracts or grants.
- NCAGE Code Request – The online portal for international entities to request a new NATO CAGE (NCAGE) Code or submit updates to an existing NCAGE Code record.
Although the maximum funding available for a single grant is $50,000 U.S. dollars (USD), we anticipate most awards will be in the range of $10,000 – $24,000 USD. The program covers costs directly related to the project activities and encourages organizations to provide in-kind contributions and/or other donors’ funding to the projects.
Activities that may not be funded:
- Social welfare projects, including direct social services and consultations
- Organizational start-up costs
- Office rent and utilities
- Ongoing operating costs or capital improvements
- Buying furniture and office decorations
- Buying vehicles
- Setting up a center unless part of a broader project
- Projects that contain the appearance of partisanship/support to electoral campaigns
- Academic or analytical research (if not part of a larger project)
- Books writing and publishing
- International travel
- Covering costs of international participants/guest speakers
- Citizen exchange programs with foreign countries
- One-of-a kind events such as conferences and round tables (if not part of a larger project)
- Medical and psychological research and clinical studies
- Provision of health care services
- Projects of a commercial nature
- Cultural presentations, cultural research, cultural clubs, and festivals etc.
- Language training courses, summer camps, language schools
- Entertainment costs (receptions, social activities, ceremonies, alcoholic beverages, cocktail parties, guided tours).