Current Programs and Grants

ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS APPLYING FOR FEDERAL ASSISTANCE

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, a CCR (NCAGE) number, and a letter identifying the authorized Entity Administrator, and an active account with the System for Award Management (SAM.gov) before an award can be made.

Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.

Attention! The Democracy Commission Small Grants Program (general competition) has received a great deal of applications for this year and is not accepting any more applications at this time. Please continue to monitor this site for possible updates.

The Democracy Commission Small Grants Program began in 1996 to support initiatives that contribute to open and competitive political and economic systems and to the protection of human rights.  Since then, the Democracy Commission Small Grants Program has supported more than 1,000 projects implemented by Ukrainian NGOs.

The Public Affairs Section (PAS) Democracy Commission Small Grants Program supports projects that foster the development of civil society and public engagement in Ukraine.  The program provides seed money for unique and sustainable projects that focus on, but are not limited to, the below list of technical areas. 

Ukrainian non-governmental organizations may apply for up to $50,000 to support projects.  Most awards are approximately $25,000.  A panel of interagency representatives selects projects that demonstrate the ability to achieve impact related to the themes listed below.  There is no fixed application deadline.  PAS accepts applications on an on-going basis.  Grants are disbursed as funding is available.

Major Program Requirements:

  • Grants can only be given to Ukrainian NGOs (non-profit and non-governmental organizations) registered in accordance with Ukrainian law.  NGOs include, but are not limited to, civic organizations or associations, charitable foundations, and think tanks.
  • NGOs and their members cannot represent or be affiliated with any political partyor with appointed or elected officials.
  • Although the maximum funding available for a single grant is $50,000 U.S. dollars (USD), we anticipate most awards will be in the range of $10,000 – $24,000 USD.
  • U.S. or other third-country organizations and individuals are not eligible to apply for grants.
  • General competition applications must be submitted both in English and in Ukrainian.
  • In addition to this general competition, the U.S. Embassy will, from time to time, hold special regional or thematic competitions, which may have different rules regarding project eligibility. Please check the U.S. Embassy website and social media sites for announcements.
  • Project dates cannot exceed one year.

General Competition Project Themes:

The Democracy Commission Small Grants Program seeks proposals for projects that support objectives that include, but are not limited to the following:

  1. Developing civil society and fostering public engagement;
  2. Creating a more favorable environment for civil society including by working to protect activists;
  3. Promoting the rule of law;
  4. Promoting national and local government transparency and combating corruption;
  5. Defending and protecting human rights, including for minorities; lesbian, gay, bisexual, transgender, and intersex (LGBTI) persons; disabled persons; and other vulnerable groups;
  6. Promoting gender equality, encouraging political participation of women, and fighting all forms of discrimination against women;
  7. Ensuring a free, fair, and credible electoral system.

How to Apply:

Organizations that are interested in applying for funding through the Democracy Commission Small Grants Program should send a concept note to KyivDemGrants@state.gov .

The concept note should include the following information:

Organization name:

Website/Facebook, or other online presence:

Proposed project theme or title:

Organization physical address:

Main point of contact (i.e. project manager, organization director) name:

Contact email address:

Contact person’s mobile phone number:

Location of program implementation (i.e. national, Kharkiv oblast, etc.):

Project implementation period (i.e. how many months, up to one year):

Briefly describe (in 2-3 sentences for each question):

  1. Project summary (the issue you plan to address)
  2. How you will address the issue:
  3. Expected impact: What transformation/changes will you see? How will the project impact the target audience and community?
  4. How you will measure whether you solved the problem. We strongly encourage grantees to develop monitoring and evaluation plans to measure the impact of the program. You can build this into your budget.
  5. Estimated budget with a brief description of what will be covered with grant support:

If your project is aligned with our objectives the grants team will reply, inviting you to submit a more detailed proposal with detailed instructions.

The Democracy Commission Small Grants Program accepts applications throughout the year. There is no set deadline. PAS will disburse grants as funding becomes available.

Please note that to be eligible for the funding, applicants must obtain DUNS, NCAGE numbers and register in SAM.GOV. We recommend that you begin this process early as it can take several weeks to complete.

DUNS Registration

D-U-N-S number is a unique nine-digit identification number has been assigned to over 100 million businesses worldwide. This number remains with the company location to which it has been assigned even if it closes or goes out-of-business. DUNS number is requested for funding by over 50 international commercial and nonprofit institutions, including the UN, Federal Government, and European Commission. If your organization has already received funding from the State Department and possesses DUNS number, but you did not activate it for the last 6 months, please make sure it is still active. As soon as you receive DUNS number or activate the old one, please start the registration in SAM system right away.

There are two ways to obtain DUNS number:

1. Receive DUNS with the help of “Avesta–Ukraine” (official representative of Dun & Bradstreet in Ukraine.

Contacts of “Avesta–Ukraine”
22 Paladina Avenue, Office 212, Kyiv, 03142, Ukraine
Tel.: 8 (044)499-0099, 8(044) 499-0097
Fax: 8 (044) 499 0098
Е-mail: info@dnb.com.ua
Website: www.dnb.com.ua

2. Register on-line https://fedgov.dnb.com/webform

Be aware that DUNS number is issued for free!

SAM Registration Requirements

ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS APPLYING FOR FEDERAL ASSISTANCE

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, a CCR (NCAGE) number, a letter identifying the authorized Entity Administrator, and an active account with the System for Award Management (SAM.gov) before an award can be made.

Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.

Dun&Bradstreet DUNS – A DUNS number may be acquired at no cost by calling the dedicated toll-free DUNS number request line at 1-866-705-5711 or requesting on-line at www.dnb.com.

The DUNS number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. All organizations applying for U.S. government grant funds must have a DUNS number. To obtain a DUNS number, please follow the steps below:

  1. Go to https://fedgov.dnb.com/webform/pages/CCRSearch.jsp .
  2. Select the country where your organization is physically located.
  3. Complete and submit the form. Organizations will need to provide basic information, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC), and annual revenue. Typically, organizations can complete this process in one day and have a DUNS number emailed to them. For technical difficulties in obtaining this number, please contact D&B at: govt@dnb.com.

System for Award Management (SAM) – SAM is a U.S.-government wide registry of vendors doing business with the U.S. federal government and requires annual renewal. The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information. More information about SAM.gov and useful guides for setting-up a new account, updating an existing account, or renewing an expired account can be found at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM .

Foreign-based applicants are strongly encouraged to review these guides when creating an account with SAM.gov. Further, applicants must maintain an active account, with current information, while its application is under consideration for funding. To keep an active SAM.gov account, Applicants must renew it at least once each year. If an account expires, the Organization cannot submit a grant application until it is renewed.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

Recommendations how to fill in the letter identifying the authorized Entity Administrator:

  • Formally appoint an Entity Administrator for registration in SAM.GOV and the letter submission.
  • Use the letter template provided at https://www.fsd.gov and complete it.
  • Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.
  • Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.
  • Scan the completed, signed letter. Submit a copy to the Federal Service Desk by creating a service ticket at https://www.fsd.gov and attaching the scanned letter.
  • In some cases you may be required to send a hard copy of the letter. For details please check https://www.fsd.gov.
  • Ukrainian entities registering in SAM must NOT submit a notarized letter appointing their authorized Entity Administrator!

To create a new account on SAM.GOV, please follow the steps below:

  1. Go to http://www.sam.gov
  2. Select Create User Account, and then select Create an Account on the left-hand side of the screen under Individual Account Details. Organizations must have DUNS number and a CAGE number (US Domestic Organizations) or a NCAGE number (Foreign Organizations), to create an account.
  3. Complete and submit the online form. If the applying organization already has the necessary information on hand (see the SAM User Guide – https://www.sam.gov/SAM/SAM_Guide/SAM_User_Guide.htm), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity. Because of the different steps in the process, it can take anywhere from three to fourteen days to complete the process of creating an account with the system.

For help with SAM.GOV, please visit their support page at: https://www.fsd.gov or contact them at: (+1) 334-206-7828.

Useful Links

Resources relevant to users registering an entity located outside the U.S. and its outlying areas in SAM.

  • Quick Start Guide for International Registrations (PDF 90 KB)
  • CAGE Code Search – The Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) portal to search for domestic and foreign entity CAGE Code information.
  • DUNS Number Request – The web form where Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine-digit identification number, for each physical location of your business. DUNS Number assignment and maintenance is free for all entities required to register with the U.S. government for contracts or grants.
  • NCAGE Code Request – The online portal for international entities to request a new NATO CAGE (NCAGE) Code or submit updates to an existing NCAGE Code record.

Allowable Expenses

Although the maximum funding available for a single grant is $50,000 U.S. dollars (USD), we anticipate most awards will be in the range of $10,000 – $24,000 USD.  The program covers costs directly related to the project activities and encourages organizations to provide in-kind contributions and/or other donors’ funding to the projects.

Activities that may not be funded:

  1. Social welfare projects, including direct social services and consultations
  2. Organizational start-up costs
  3. Office rent and utilities
  4. Ongoing operating costs or capital improvements
  5. Buying furniture and office decorations
  6. Buying vehicles
  7. Setting up a center unless part of a broader project
  8. Projects that contain the appearance of partisanship/support to electoral campaigns
  9. Academic or analytical research (if not part of a larger project)
  10. Books writing and publishing
  11. Scholarships
  12. International travel
  13. Covering costs of international participants/guest speakers
  14. Citizen exchange programs with foreign countries
  15. One-of-a kind events such as conferences and round tables (if not part of a larger project)
  16. Medical and psychological research and clinical studies
  17. Provision of health care services
  18. Projects of a commercial nature
  19. Cultural presentations, cultural research, cultural clubs, and festivals etc.
  20. Language training courses, summer camps, language schools
  21. Entertainment costs (receptions, social activities, ceremonies, alcoholic beverages, cocktail parties, guided tours).

Contact Information:

Public Affairs Section of the U.S. Embassy
4 Igor Sikorsky Street
Kyiv 04112, Ukraine
Tel: (38-044) 521-5740
Fax: (38-044) 521-5575

Staff
Tetyana Podobinska-Shtyk, Expert, Democracy Commission
Sergey Reshetov, Expert, Democracy Commission

2020 Media Development Fund General Competition

The U.S. Embassy invites independent media outlets – including print, radio, TV, or electronic media to submit project proposals to the Media Development Fund. The Media Development Fund program accepts applications throughout the year. There is no set deadline. PAS will disburse grants as funding becomes available.

Major Program Requirements:

The Media Development Fund grant program is administered by the Public Affairs Section of the U.S. Embassy in Kyiv. The fund supports the development of free and independent media in Ukraine and provides financial grant support to Ukrainian journalists, media organizations and other non-governmental organizations for media-related projects.

The Media Development Fund welcomes proposals from independent Ukrainian media outlets- including print, radio, TV or electronic media. Ukrainian state or communal media and political party media outlets are not eligible to apply. Funding is also available to individual journalists and staff from all Ukrainian media outlets (organizations), private or state. Non-governmental organizations may seek funding if their proposals directly support the development of Ukrainian media.

The Fund does not support advertising newspapers; NGO informational leaflets; specialized publications covering narrow professional issues and projects aimed at partisan political purposes.

The maximum amount of a grant is $50,000, though average project budgets are between $15,000 and $25,000. The actual amount of a grant awarded depends on the scope of activities and duration of projects, which range from one month to a year. The Media Development Fund encourages cost-sharing for organizations to seek additional funding from other sources.

General Competition Project Themes:

The Media Development Fund seeks proposals for projects that support objectives that include, but are not limited to the following:

  1. Raising the professional standards of Ukrainian journalists by:
  • Training journalists in media ethics, countering disinformation, cyber security, and new media.
  • Encouraging cooperation and partnership between regional journalists.
  • Training newly privatized media to develop organizational capacity including by building sustainable business models; increasing audience understanding; and providing marketing and sales training.
  • Supporting investigative journalism by developing professional standards and encouraging well-researched and balanced analyses of social and economic issues, especially at the regional level.
  1. Sustaining a favorable environment for the development of Ukrainian media by:
  • Strengthening institutions that oversee ethics in media, including by creating regional networks to safeguard media ethics at the local level.
  • Monitoring violations of the rights of journalists.
  • Preventing the use of paid for materials (jeansa), disinformation, and manipulations in media.
  • Supporting the development of small, local media to promote a more independent and competitive media sector.
  1. Promoting the critical role of media in democracy by:
  • Ensuring and supporting media as a critical civic actor to ensure government transparency and accountability.
  • Supporting dialogue between the government, media, and civil society by training government press officers; and holding joint seminars, working meetings, and roundtables.
  1. Bolstering the quality of Ukrainian journalism education by:
  • Providing student internships and mentorships at leading national and regional media outlets.
  • Offering advanced training in print, broadcast, and digital news reporting, analytics, and data journalism.
  • Upgrading radio and TV training studios at journalism schools (as part of a larger project such as creating campus media outlets).
  • Developing and introducing courses in media management to improve institutional capacity of media outlets (such as in human resources and strategic planning).

Competitions:

In addition to general competition, the Embassy holds thematic or regional competitions. Check this website and local media for announcements.

How to Apply:

Media outlets and organizations that are interested in applying for funding through the Media Development Fund should send a concept note to KyivMDF@state.gov summarizing your proposed project including goals, activities, intended impact, duration, and estimated budget. The note should be no more than one page. If your project is aligned with MDF objectives and demonstrates how it can create measurable impact, the grants team will advise you to submit a more detailed proposal through our required application.

All applicants must have DUNS numbers to apply and be eligible for funding (individuals are not required to have DUNS numbers). Organizations that are approved for funding must also register through SAM.GOV. We recommend that you begin this process early as it can take several weeks to complete. Note that SAM.GOV registration expires after 12 months.

DUNS Registration

D-U-N-S number is a unique nine-digit identification number has been assigned to over 100 million businesses worldwide. This number remains with the company location to which it has been assigned even if it closes or goes out-of-business. DUNS number is requested for funding by over 50 international commercial and nonprofit institutions, including the UN, Federal Government, and European Commission. If your organization has already received funding from the State Department and possesses DUNS number, but you did not activate it for the last 6 months, please make sure it is still active. As soon as you receive DUNS number or activate the old one, please start the registration in SAM system right away.

There are two ways to obtain DUNS number:

1. Receive DUNS with the help of “Avesta–Ukraine” (official representative of Dun & Bradstreet in Ukraine.

Contacts of “Avesta–Ukraine”
22 Paladina Avenue, Office 212, Kyiv, 03142, Ukraine
Tel.: 8 (044)499-0099, 8(044) 499-0097
Fax: 8 (044) 499 0098
Е-mail: info@dnb.com.ua
Website: www.dnb.com.ua

2. Register on-line https://fedgov.dnb.com/webform

Be aware that DUNS number is issued for free!

SAM Registration Requirements

ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS APPLYING FOR FEDERAL ASSISTANCE

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, a CCR (NCAGE) number, a letter identifying the authorized Entity Administrator, and an active account with the System for Award Management (SAM.gov) before an award can be made.

Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.

Dun&Bradstreet DUNS – A DUNS number may be acquired at no cost by calling the dedicated toll-free DUNS number request line at 1-866-705-5711 or requesting on-line at www.dnb.com.

The DUNS number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. All organizations applying for U.S. government grant funds must have a DUNS number. To obtain a DUNS number, please follow the steps below:

  1. Go to https://fedgov.dnb.com/webform/pages/CCRSearch.jsp .
  2. Select the country where your organization is physically located.
  3. Complete and submit the form. Organizations will need to provide basic information, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC), and annual revenue. Typically, organizations can complete this process in one day and have a DUNS number emailed to them. For technical difficulties in obtaining this number, please contact D&B at: govt@dnb.com.

System for Award Management (SAM) – SAM is a U.S.-government wide registry of vendors doing business with the U.S. federal government and requires annual renewal. The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information. More information about SAM.gov and useful guides for setting-up a new account, updating an existing account, or renewing an expired account can be found at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM .

Foreign-based applicants are strongly encouraged to review these guides when creating an account with SAM.gov. Further, applicants must maintain an active account, with current information, while its application is under consideration for funding. To keep an active SAM.gov account, Applicants must renew it at least once each year. If an account expires, the Organization cannot submit a grant application until it is renewed.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

Recommendations how to fill in the letter identifying the authorized Entity Administrator:

  • Formally appoint an Entity Administrator for registration in SAM.GOV and the letter submission.
  • Use the letter template provided at https://www.fsd.gov and complete it.
  • Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.
  • Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.
  • Scan the completed, signed letter. Submit a copy to the Federal Service Desk by creating a service ticket at https://www.fsd.gov and attaching the scanned letter.
  • In some cases you may be required to send a hard copy of the letter. For details please check https://www.fsd.gov.
  • Ukrainian entities registering in SAM must NOT submit a notarized letter appointing their authorized Entity Administrator!

To create a new account on SAM.GOV, please follow the steps below:

  1. Go to http://www.sam.gov
  2. Select Create User Account, and then select Create an Account on the left-hand side of the screen under Individual Account Details. Organizations must have DUNS number and a CAGE number (US Domestic Organizations) or a NCAGE number (Foreign Organizations), to create an account.
  3. Complete and submit the online form. If the applying organization already has the necessary information on hand (see the SAM User Guide – https://www.sam.gov/SAM/SAM_Guide/SAM_User_Guide.htm), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity. Because of the different steps in the process, it can take anywhere from three to fourteen days to complete the process of creating an account with the system.

For help with SAM.GOV, please visit their support page at: https://www.fsd.gov or contact them at: (+1) 334-206-7828.

Concept Note Template

Organization / media outlet name and location:

Website / social media presence:

Main point of contact (i.e. project manager, organization / media outlet director) name, email address and cell phone number:

Project geography:

Project duration:

Please provide brief (1-2 sentence) responses to the below:

  1. Project summary (briefly describe the issue you plan to address and why is it important):
  2. Summary of activities:
  3. Expected impact: What transformation/changes you expect to make with your project? How will the project impact the target audience and community?
  4. How you will measure whether you solved the problem. We strongly encourage grantees to develop monitoring and evaluation plans to measure the impact of the program. You can build this into your budget.
  5.  Itemized budget breakdown (i.e. salaries – $… , admin costs – $…, etc.)

Contact Information:

Public Affairs Section of the U.S. Embassy
4 Igor Sikorsky Street
Kyiv 04112, Ukraine
Tel: (38-044) 521-5740
Fax: (38-044) 521-5575

Staff
Olha Zhyryachenkova, Expert, Media Development Fund
Oleh Pastukhov, Expert, Media Development Fund

 

Funding Opportunity           Ukraine:  U.S. Embassy Book Translation Program

Announcement Type:           Grant

Funding Amount:                 $50,000 Total Funding

To be awarded in grants valued up to $8,000 for publishers

CFDA:                                   19.900

Opening Date:                       November 1, 2019

Closing Date:                         August 31, 2020

Program: Ukraine:  U.S. Embassy Book Translation Program

Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: (044) 521 57 66; 521 51 49
Fax: (044) 521 51 55
KyivPDBookTranslations@state.gov

SUMMARY: The U.S. Embassy in Kyiv announces the 2020 Book Translation Program.  Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian publishers seeking to translate American books from English into Ukrainian.  The program seeks to further Ukraine’s efforts in the spheres of economic, social, and educational reform through book translations and publications.

This funding will support the translation of texts written by American authors and originally published by American publishers pertaining to the themes listed below.  Translated books are distributed to universities and schools, libraries, government organizations and ministries, NGOs, the media, and other selected organizations.  The main criteria for selecting books are their relevance, timeliness, and quality.

Applications will be accepted and reviewed throughout the year on a rolling basis.

ELIGIBILITY REQUIREMENTS:

Ukrainian non-profit and non-governmental publishers are eligible to apply.

Organizations Not Eligible to Apply: 

Commercial publishers are not eligible, unless they have a non-profit division that qualifies as a separate non-profit organization under U.S. or Ukrainian law.  Applicants for this program must demonstrate that they can secure full copyright and any other necessary permissions for the translation and publication of the proposed work at the time of proposal submission.

Third-country publishers are not eligible.

ELIGIBLE PROJECT THEMES

The goal of the Book Translation Program is to leverage U.S. expertise, knowledge, and experience, as reflected in American literature, to assist Ukraine in its implementation of economic, social, and educational reforms. Regarding works of fiction, priority will be given to books whose themes highlight similarities and connections between U.S. and Ukrainian society or are otherwise relevant to contemporary Ukrainian reality.

Eligible themes include:

  • Civil society development
  • Strengthening rule of law
  • Combatting corruption
  • Human rights
  • Women’s empowerment
  • Entrepreneurship and economic development
  • Counterterrorism and cybersecurity
  • Elections and political processes
  • S.-Ukrainian relations
  • Conflict resolution
  • Social cohesion and integration, including issues relevant to refugees and internally displaced persons (IDPs)
  • Post-traumatic stress disorder and trauma
  • Academic integrity
  • Educational psychology
  • Young adult and children’s literature (fiction and nonfiction), including comics and graphic novels)

FUNDING LEVELS AND ALLOWABLE EXPENSES

Subject to availability of funds, publishers may apply for grants up to $8,000.  Allowable costs are those directly related to the project activities: copyright, pre-publication including translation, printing, and public events.  Proposals for public events may include promotional programs, such as book launch ceremonies and speaking engagements with the author (both in person and through video conferences).  Allowable costs include travel and accommodation of book authors, advertising associated with a book launch, and costs associated with promoting the translated books at Ukrainian book festivals.  We welcome creative programming ideas that will bring the translated books to the attention of target audiences in Ukraine.  

Important notes: 

  • The program encourages organizations to provide in-kind contributions and/or coordinate funding with other donors.
  • We cannot pay for the food and beverages at public outreach events. Those costs are excluded from our awards.
  • Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

APPLICATION AND SUBMISSION INFORMATION:

Period of Performance: This program supports projects up to 12 months in duration.  Beginning November 1, 2019, applications will be reviewed on a rolling basis throughout the year, as long as funding permits.

Proposed projects should have a start date no earlier than November 30, 2019 and no later than September 1, 2020.

Note:  the start date of the project refers to the date in which the implementers will begin work on the planning and coordination of the translation project.  The start date precedes the beginning of the translation and any public events.

Application Submission Process: Application materials must be submitted by email to KyivPDBookTranslations@state.gov.  The subject line of submission emails should follow this format:  Book Translation Program: Title of Book, Name of Ukrainian Publisher.

For assistance with the requirements of this solicitation, please email KyivPDBookTranslations@state.gov.  Please write in the subject line: Book Translation Program.

Application Deadline: Applications will be accepted between November 15, 2019 and August 31, 2020, and reviewed on a rolling basis by an Embassy grants committee.

Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all information required.

Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth full, accurate, and complete information.  Providing false or misleading information in an application will result in disqualification from this and future U.S. Government Public Diplomacy Small Grants competitions.

APPLICATION INSTRUCTIONS

Applications can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/.  Applications should be submitted in English to KyivBookTranslations@state.gov (please do not use Google Translate or other programs to fill out applications).  The application includes:

  • Information about the publisher applying, including prior grants received, previous experience with similar projects, and/or organizational capacity.
  • Information about partner organizations, if applicable.
  • Description of the project, including why the selected book is important and relevant, and who the primary audience is. This also should include marketing and distribution plans, including any public events to promote the book and foster dialogue on its themes.
  • Completion dates. If the book is linked to a specific event or date, please note it here.
  • A detailed budget using the template provided. The purchase of alcoholic beverages is not permitted under any circumstances.  Expenses incurred before the project begins will not be reimbursed.

REQUIRED ATTACHMENTS

In addition to the completed application form and continuation sheets, proposals should include the following documents:

1) If applicable, a complete list of previous grants received within the last five years, whether from the U.S. Government or another donor, including the date, amount, donor, and project theme.

2) Resumes of key personnel/participants.

ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS:

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS), a CCR (NCAGE) number, and an active account with the System for Award Management (SAM.gov) before an award can be made.

Ukrainian entities registering in SAM must NOT submit a notarized letter appointing their authorized Entity Administrator!

Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.

Dun &Bradstreet DUNS – A DUNS number may be acquired at no cost by calling the dedicated toll-free DUNS number request line at 1-866-705-5711 or requesting on-line at www.dnb.com.

The DUNS number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities.  All organizations applying for U.S. Government grant funds must have a DUNS number.  To obtain a DUNS number, please follow the steps below:

  1. Go to http://fedgov.dnb.com/webform/pages/CCRSearch.jsp.
  2. Select the country where your organization is physically located. Complete and submit the form.  Organizations will need to provide basic information, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC), and annual revenue.  Typically, organizations can complete this process in one day and have a DUNS number emailed to them.  For technical difficulties in obtaining this number, please contact D&B at:  govt@dnb.com.

System for Award Management (SAM) – SAM is a U.S.-government wide registry of vendors doing business with the U.S. federal government and requires annual renewal.  The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information.  More information about SAM.gov and useful guides for setting-up a new account, updating an existing account, or renewing an expired account can be found at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM

Foreign-based applicants are strongly encouraged to review these guides when creating an account with SAM.gov.  Further, applicants must maintain an active account, with current information, while its application is under consideration for funding.  To keep an active SAM.gov account, Applicants must renew it at least once each year.  If an account expires, the Organization cannot submit a grant application until it is renewed.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

Instructions to Entity

  1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does notuse banking information from a U.S. financial institution in your SAM entity registration.
  2. Complete the template.Fill in the blanks. Enter the highlighted information on the next two pages. Do not include this instruction page in your letter.
  3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.
  4. Sign the completed letter.Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.
  5. Scan the completed, signed letter. Submit a copy to the Federal Service Desk by creating a service ticket at https://www.fsd.govand attaching the scanned letter. Your registration can be conditionally activated for 45 days if you have an approved, scanned copy of the letter on file.
  6. Mail the completed, signed letter.It must be received at the address below within 45 days of activation or your registration will be expired.

FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
460 INDUSTRIAL BLVD
LONDON, KY 40741-7285
UNITED STATES OF AMERICA
[Insert Date]

FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
460 INDUSTRIAL BLVD
LONDON, KY 40741-7285
UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity’s registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter

DUNS® Number:______________________________________

Legal Business Name:________________________________

Physical Address:____________________________________

Entity Administrator Contact Information

Full Name:________________________________________

Phone Number:____________________________________

Email Address:____________________________________

*The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM — it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

Self-Administration Confirmation

For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

Third-Party Agent Designation

For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent](Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

  • All information contained in this letter is complete and accurate.
  • The designated Entity Administrator listed above has an individual SAM User Accounts created with the email address provided in this letter.

Respectfully,

[Insert Full Name of Signatory]

[Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.]

[Insert Email of Signatory]

[Insert Entity Legal Business Name]

[Insert Entity Physical Address]

To create a new account, please follow the steps below:

  1. Go to http://www.sam.gov
  2. Select Create User Account, and then select Create an Account on the left-hand side of the screen under Individual Account Details. Organizations must have DUNS number and a CAGE number (US Domestic Organizations) or a NCAGE number (Foreign Organizations), to create an account.
  3. Complete and submit the online form. If the applying organization already has the necessary information on hand (see the SAM User Guide), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity. Because of the different steps in the process, it can take anywhere from three to fourteen days to complete the process of creating an account with the system.

For help with SAM.gov, please visit their support page at: https://www.fsd.gov or contact them at: (+1) 334-206-7828.

Authority: Overall grant making authority for this program is contained in the Foreign Assistance Act of 1961, Public Law 87-195, as amended.  The purpose of the Act is “to enable the Government of the United States to promote the foreign policy, security, and general welfare of the United States by assisting peoples of the world in their efforts toward economic development and internal and external security, and for other purposes.”  The funding authority for the program above is provided through legislation.

SELECTION CRITERIA:

Book translation requests for funding provided by the U.S. Embassy should not exceed $8,000.

The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:

Project Plan: A clear overview of the project, including marketing and distribution plans, should be indicated in the proposal.  The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives lead to improving the spheres of economic, social, and educational reform in Ukraine.  Priority will be given to those applicants whose marketing and distribution plans include public events in different regions to promote the book and foster dialogue on its themes.

Organizational Capacity: Applications must include a clear description of the project management structure staffing plan, as well as previous experience with similar projects.  Applicants must demonstrate the ability and commitment to complete the project.

Budget: Costs should be reasonable and realistic in relation to the project activities.  Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. Government resources.  The budget should be consistent with the narrative description of the project and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.

Cost Sharing: Cost sharing is strongly encouraged; however, it is not a requirement of an application in response to this funding announcement.

DISCLAIMER

Applicants can expect to be notified of the status of their application within 60 days of submitting their proposal.  Issuance of this funding opportunity does not constitute an award commitment on the part of the U.S. Government.  It does not commit the U.S. Government to pay for costs incurred in the preparation and submission of proposals.  The U.S. Government reserves the right to reject any or all proposals received.  If a proposal is selected for funding, the U.S. Embassy in Kyiv has no obligation to provide any additional future funding in connection with the award.  The U.S. Government reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project evaluation requirements.

CONTACT INFORMATION

Should additional information be required, please contact the U.S. Embassy in Kyiv at KyivPDBookTranslations@state.gov.

Funding Opportunity: Ukraine: U.S. Government Public Diplomacy Small Grants Program – Academic and Educational Programs

Funding Opportunity Number:     PAS-Ukraine-2020-002

Announcement Type:                      Grant

Funding Amount:                             $200,000 Total Funding

To be awarded in grants with maximum value up to $50,000

CFDA:                                                19.040

Opening Date:                                  November 5, 2019

Closing Date:                                    Rolling acceptance, see the deadlines below

Program: Ukraine: U.S. Government Public Diplomacy Small Grants Program – Academic and Educational Programs

Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: +38 (044) 521 5043; +38 (044) 521 52 73
KyivPDGrantsEdu@state.gov

SUMMARY: The U.S. Embassy in Kyiv announces the 2019-2020 Public Diplomacy Small Grants Program to support projects in academic and educational affairs. Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian and U.S.-based non-governmental, not-for-profit organizations. Specific thematic priorities and program requirements are described in detail below. The project must be tailored towards Ukrainian audiences, and all project activities supported by the U.S. Embassy grant should take place in Ukraine and incorporate a substantive U.S. component.

ELIGIBILITY REQUIREMENTS:                               

Ukrainian and U.S. registered non-profit, non-governmental organizations are eligible to apply. Third country organizations are not eligible.

The eligible themes are described below:

  • Projects that support Ukraine’s ongoing educational reform process, drawing on some substantive component of the U.S. educational system, to include the professional enhancement opportunities for teachers of secondary and post-secondary institutions.
  • Projects that create or develop collaboration between educational institutions and civil society organizations, local administrations, and businesses to support regional development and decentralization.
  • Projects designed to create or enhance career counseling services at Ukrainian secondary and post-secondary educational levels.
  • Projects focused on developing youth leadership in the fields of entrepreneurship, finance, innovation, and civic education.
  • Projects that utilize U.S. experience to develop and reinforce values of tolerance, diversity, and inclusive education among secondary school and/or post-secondary institutions.

Participation of U.S. educational experts is strongly encouraged. All the projects should highlight U.S.-Ukrainian academic collaboration or advance Ukrainian educational goals by featuring significant U.S. research, educational approaches, and practical experience. Collaborative, sustained projects, and partnerships between U.S. and Ukrainian educational institutions, are preferred.

This competition does not support proposals focused on kindergarten and primary education.

ADDITIONAL ELIGIBILITY REQUIREMENTS FOR ORGANIZATIONS:

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, and both a CCR (NCAGE) number and an active account with the System for Award Management (SAM.gov) before an award can be made. Please refer to https://ua.usembassy.gov/education-culture/current-programs-grants/ for more information regarding the process to obtain required registrations.

FUNDING LEVELS AND ALLOWABLE EXPENSES:

Subject to availability of funds, organizations may apply for grants up to $50,000. The program encourages but does not require organizations to provide cost-share and/or coordinate funding with other donors. Allowable costs are those directly related to the project activities. Requests for equipment may be no more than 20% of the overall proposal budget.

Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

Proposals may not include funding requests for the following:

  • Office rent and utilities
  • Capital improvements, such as construction and renovation
  • Purchase of vehicles
  • Activities that convey the appearance of partisanship or support for electoral campaigns
  • Social welfare projects
  • Academic or analytical research (if not part necessary to accomplish a larger project)
  • Scholarships
  • Entertainment, including receptions, social activities, ceremonies, cocktail parties, guided tours
  • Travel to the United States and activities in the United States
  • Writing novels or non-fiction books

APPLICATION AND SUBMISSION INFORMATION:

Timeline: Applications will be accepted on a rolling basis between November 5, 2019 and June 21, 2020. Any proposal sent before or after those dates will not be considered.

Notification of awards should occur approximately three weeks after the review dates identified below (barring delays related to availability of funds).

Grant proposals will be evaluated according to the following timeline:

  • January 20, 2020: The grants committee will begin reviewing proposals received by January 19, 2020, 11:59 P.M. Eastern European Standard Time. The projects that begin February 2020 – May 2020 will be considered.
  • April 20, 2020: The grants committee will begin reviewing proposals received by April 19, 2020, 11:59 P.M. Eastern European Standard Time. The project that begin May-July 2020 will be considered.
  • June 22, 2020: The grants committee will begin reviewing proposals received by June 21, 2020, 11:59 P.M. Eastern European Standard Time. The projects that begin July – October 2020 will be considered.

Note: An organization is allowed to submit only one application during each calendar year. Any applications received after the review dates listed above will be considered in the following review cycle. Incomplete applications will not be considered.

Educational institutions and individuals are not eligible to participate in this competition.

Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all required information.

Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth accurate, and complete information in English only. Providing false or misleading information in an application will result in disqualification from this and other U.S. Embassy grant competitions.

Application Instructions: A complete application consists of two documents: an application form and a separate budget spreadsheet (Excel document).

The application form, basic instructions on how to draft the budget and FAQ can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/.

Your application form and budget spreadsheet must be submitted in English only by email to KyivPDGrantsEdu@state.gov. Please do not send hard copies by mail.

AUTHORITY:

Overall grant-making authority for this program is contained in the Foreign Assistance Act of 1961, Public Law 87-195, as amended.  The purpose of the Act is “to enable the Government of the United States to promote the foreign policy, security, and general welfare of the United States by assisting peoples of the world in their efforts toward economic development and internal and external security, and for other purposes.” The funding authority for the program above is provided through legislation.

SELECTION CRITERIA:

The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:

Program Goals and Objectives/Activities Plan: A clear overview of the project, as well as goals and objectives, should be indicated in the proposal. The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives lead to implementing reform goals in Ukraine. Applicants should describe what they propose to do and how they will do it. The proposed activities must directly relate to meeting proposed goals and objectives, and applicants should include information on how they will measure activities’ effectiveness (see below). The Grants Committee will evaluate the activities planned in terms of their relevance to project goals and objectives, the feasibility of the proposed activities, and their timeline for completion.

Program Monitoring & Evaluation Plan: Proposals should have a clear monitoring and evaluation plan to ensure proper implementation of the project. Projects should identify specific measurable objectives and include a plan for gathering data before and after the project to illustrate whether objectives were met.

Organizational Capacity: Applications must include a clear description of the project management structure and previous experience with similar programs. Besides general organization information, this section must also identify the proposed management structure and staffing plan for the proposed project. Applicants must demonstrate the ability and commitment to complete the project.

Project outcome and sustainability: Proposals should clearly state what results they expect to attain and how it will change their institution, field, community, society. It is expected that the projects have a short-term outcome (result of the project itself) and a long-term impact. Applicants are expected to provide their vision for the period when the project funding ends through the period when the long-term outcome becomes visible, which will illustrate how sustainable the project and its concept are without an external funding. It should not be expected that the U.S. Embassy funds the continuation of the funded project in the future.

Budget: Costs should be reasonable and realistic in relation to the program activities. Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. government resources. The budget should be consistent with the narrative description of the program and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.

Cost Sharing: Cost sharing is encouraged; however, it is not a requirement of an application in response to this funding announcement.

DISCLAIMER:

Issuance of this funding opportunity does not constitute an award commitment on the part of the United States Government (USG). It does not commit the USG to pay for costs incurred in the preparation and submission of proposals. The USG reserves the right to reject any or all proposals received. The U.S. Embassy does not provide detailed explanations of why the grant proposal was not funded. If a proposal is selected for funding, the U.S. Embassy Kyiv has no obligation to provide any additional future funding in connection with the award. The USG reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project implementation.

CONTACT INFORMATION:

Should additional information be required, please contact the U.S. Embassy in Kyiv, Ukraine at KyivPDGrantsEdu@state.gov.

 Funding Opportunity:                    Ukraine: U.S. Government Public Diplomacy Small Grants Program – Culture and Youth Projects

Funding Opportunity Number:      PAS-Ukraine-2020-003

Announcement Type:                      Grant

Funding Amount:                             $200,000 Total Funding. To be awarded in grants valued at $10,000-$50,000

CFDA:                                               19.040

Opening Date:                                  November 5, 2019

Closing Date:                                   Rolling acceptance

Program: Ukraine:                          U.S. Government Public Diplomacy Small Grants Program – Cultural and Sports Programs

Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: +38 (044)521-5674
KyivPDGrants@state.gov

SUMMARY: The U.S. Embassy in Kyiv announces the 2019-2020 Public Diplomacy Small Grants Program to support culture and youth projects in Ukraine. Project proposals must be linked to one or more of the eligible themes and funding priorities outlined below. Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian and U.S.-based non-governmental, not-for-profit organizations. Program requirements are described in detail below. The project must be tailored towards Ukrainian audiences, and all project activities supported by the U.S. Embassy grant should take place in Ukraine and incorporate a substantive U.S. component.

ELIGIBILITY REQUIREMENTS:                               

Ukrainian and U.S. registered non-profit, non-governmental organizations are eligible to apply. Third country organizations and individuals are not eligible.

Eligible themes are:

  • Performing and visual arts, including but not limited to all genres of music, dance, fashion, theater, literature, film, photography, and video.
  • Fine arts, including but not limited to exhibitions of paintings, sculptures, photography, artifacts, cartoons, murals, graffiti, or other similar works.
  • Innovative projects in such fields as culinary arts, sports (team and individual, traditional and extreme), urban planning, video and board game design, virtual reality, and others.

Funding priorities are:

  • Empowering women, youth, and marginalized groups, including but not limited to veterans, persons with disabilities, and internally displaced persons.
  • Advancing the rights of persons with disabilities.
  • Encouraging the documentation of national memory and identity.
  • Integrating marginalized groups into communities.
  • Strengthening community cohesion and tolerance between, among others, religious, ethno-national, linguistic, and gender groups.
  • Supporting Ukrainian civil society.
  • Promoting innovation and entrepreneurship, particularly in the technology sector.
  • Expanding cultural ties between Ukraine and the United States.

All the projects should promote the U.S. culture in Ukraine or highlight American-Ukrainian collaboration in the chosen thematic field. Participation of American experts or artists is strongly encouraged. Collaborative, sustained projects that include educational elements are preferred, as are projects that target less frequently engaged regions of Ukraine.

ADDITIONAL ELIGIBILITY REQUIREMENTS FOR ORGANIZATIONS:

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, and both a CCR (NCAGE) number and an active account with the System for Award Management (SAM.gov) before an award can be made.

Please refer to https://ua.usembassy.gov/education-culture/current-programs-grants/ for more information regarding the process to obtain required registrations.

FUNDING LEVELS AND ALLOWABLE EXPENSES:

Subject to availability of funds, organizations may apply for grants in the amount of $10,000-$50,000. Allowable costs are those directly related to the project activities. The program encourages (but does not require) organizations to provide in-kind contributions and/or coordinate funding with other donors.

Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

Proposals may not include funding requests for the following:

  • Office rent and utilities
  • Capital improvements, such as construction and renovation
  • Purchase of vehicles
  • Activities that convey the appearance of partisanship or support for electoral campaigns
  • Social welfare projects
  • Academic or analytical research (if not part of a larger project)
  • Scholarships
  • Entertainment, including receptions, social activities, ceremonies, alcoholic beverages, cocktail parties, guided tours.
  • Travel to the United States and activities in the United States
  • Writing novels or non-fiction books
  • Commissioning or creating artwork (unless part of a broader project)

APPLICATION AND SUBMISSION INFORMATION:

Timeline: Grant proposals will be accepted on a rolling basis and evaluated according to the following timeline, which is divided into three review cycles. The project period of performance must begin no earlier than 60 days after the submission deadline. Notification of awards should occur approximately two weeks after the review dates identified below (barring delays related to availability of funds).

  • January 13, 2020: The grants committee will begin reviewing proposals received by January 12, 2020, 11:59 p.m. Eastern European Standard Time.
  • April 13, 2020: The grants committee will begin reviewing proposals received by April 12, 2020, 11:59 p.m. Eastern European Standard Time.
  • July 6, 2020: The grants committee will begin reviewing proposals received by July 5, 2020, 11:59 p.m. Eastern European Standard Time.

Note: An organization is allowed to submit only one application per calendar year. Individuals are not eligible to participate in this competition. Any applications received after the review dates listed above will be considered in the following review cycle. Incomplete applications will not be considered.

Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all required information.

Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth full, accurate, and complete information. Providing false or misleading information in an application will result in disqualification from this and future Public Diplomacy Small Grants competitions.

Application Instructions: A complete application consists of two documents: an application form and a separate budget spreadsheet (Excel document).

The application form can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/ and includes instructions on how to draft the budget.

Your application form and budget spreadsheet must be submitted in English only by email to KyivPDGrants@state.gov. You will receive a message confirming receipt of your electronic application containing a registration number. Please do not send hard copies by mail. Please submit only the application form and the budget; no other documents will be reviewed or taken into consideration.

The subject line of submission emails should follow this format:

Culture and Youth: Abbreviated Project Title, Name of Applicant Organization

Interview: Applicants shortlisted by the review committee may be called for an in-person or Skype interview to review the details of their proposal before a final decision is made.

AUTHORITY:

Overall grant-making authority for this program is contained in the Foreign Assistance Act of 1961, Public Law 87-195, as amended.  The purpose of the Act is “to enable the Government of the United States to promote the foreign policy, security, and general welfare of the United States by assisting peoples of the world in their efforts toward economic development and internal and external security, and for other purposes.” The funding authority for the program above is provided through legislation.

SELECTION CRITERIA:

The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:

Program Goals and Objectives/Activities Plan: A clear overview of the program, as well as goals and objectives, should be indicated in the proposal. The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives align with our funding priorities and Mission goals in Ukraine. Applicants should describe what they propose to do and how they will do it. The proposed activities must directly relate to meeting proposed goals and objectives, and applicants should include information on how they will measure activities’ effectiveness (see below). The Grants Committee will evaluate the activities planned in terms of their relevance to program goals and objectives, the feasibility of the proposed activities, their timeline for completion, and the program monitoring and evaluation plan (see below).

Program Monitoring and Evaluation Plan: Proposals should have a clear monitoring and evaluation plan to ensure proper implementation of the program. Projects should identify specific measurable objectives and include a plan for gathering data before and after the program to illustrate whether objectives were met.

Organizational Capacity: Applications must include a clear description of the project management structure and previous experience with similar programs. Besides general organization information, this section must also identify the proposed management structure and staffing plan for the proposed program. Applicants must demonstrate the ability and commitment to complete the program.

Project Outcome and Sustainability: Applicants should clearly their expected results and how their project will change their institution, field, community, and/or society. It is expected that projects will have a short-term outcome (result of the project itself) as well as a longer-term impact. Applicants are expected to articulate their vision for both short-term and longer-term outcomes, which should extend beyond the project period. If relevant, applicants should illustrate how their project will be sustainable without external funding. Applicants should not expect the U.S. Embassy to fund their projects on a continual basis.

Budget: Costs should be reasonable and realistic in relation to the program activities. Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. government resources. The budget should be consistent with the narrative description of the program and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.

Cost Sharing: Cost sharing is encouraged; however, it is not a requirement of an application in response to this funding announcement.

DISCLAIMER:

Issuance of this funding opportunity does not constitute an award commitment on the part of the United States Government (USG). It does not commit the USG to pay for costs incurred in the preparation and submission of proposals. The USG reserves the right to reject any or all proposals received. If a proposal is selected for funding, the U.S. Embassy in Kyiv has no obligation to provide any additional future funding in connection with the award. The USG reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project evaluation requirements.

CONTACT INFORMATION:

Should additional information be required, please contact the U.S. Embassy in Kyiv, Ukraine, at KyivPDGrants@state.gov.

 

Funding Opportunity Title:            Regional English Language Office (RELO) Small Grants Program

Funding Opportunity Number:      PAS-Ukraine-2020-03

Deadline for Applications:             On a rolling basis

CFDA Number:                               19.022 – Educational and Cultural Exchange Programs

Total Amount Available:                 Amount pending funds availability

Maximum for Each award:              $50,000.

A. PROGRAM DESCRIPTION

The U.S. Embassy Kyiv of the U.S. Department of State invites proposals for projects that foster the development of English language learning and teaching in Ukraine, and for cooperative agreements to provide technical and logistical support for English Language Programming from the Regional English Language Office in Ukraine. Projects should promote the use and spread of the English language through innovative forums, educational, and/or arts endeavors.

Please carefully follow all instructions below.

Priority Region: Ukraine

Program Objectives:

The goal of the projects solicited through this Notice of Funding Opportunity is to clearly promote one or more of the following themes:

  • English language teacher training;
  • Inclusive education in English;
  • Critical thinking in English;
  • Media literacy in English;
  • Using English for conflict resolution and encouraging peaceful solutions to conflict.

Examples of the projects include, but are not limited to:

  • Hands-on methodology trainings and workshops for EL teachers;
  • English for Specific Purposes;
  • EL materials development.

Possible Partners and Audiences:

  • Ukrainian NGOs (non-profit and non-governmental organizations) registered in accordance with Ukrainian law.  NGOs include, but are not limited to, civic organizations or associations, charitable foundations;
  • Academic institutions;
  • EL instructors of secondary and tertiary levels;
  • Specific groups of learners could include, but are not limited to students, community leaders, NGO staff, journalists and social media users.

The following types of projects are not eligible for funding:

  • Projects relating to partisan political activity;
  • Charitable or development activities;
  • Construction projects;
  • Projects that support specific religious activities;
  • Fundraising campaigns;
  • Lobbying for specific legislation or projects;
  • Competitions where the prize is the only outcome of the program;
  • Scientific research; or
  • Projects that duplicate existing projects.

Authorizing legislation, type and year of funding:

Funding authority rests primarily in Fulbright-Hayes FY2020 Public Diplomacy funding.

B. FEDERAL AWARD INFORMATION

Length of performance period: Up to twelve months.

Number of awards anticipated: Dependent on funds availability

Award amounts: Although the maximum funding available for a single grant is $50,000, we anticipate most awards will be in the range of $5,000 – $20,000.

Total available funding: To be determined.

Type of Funding: Fiscal Year 2020 Public Diplomacy Funding.

Anticipated project start date: No later than September 15, 2020.

This notice is subject to availability of funding.

Funding Instrument Type: Fixed Amount Award for an Individual, Grant, Fixed Amount Award, or Cooperative Agreement. Cooperative Agreements are different from grants in that Regional English Language Office staff are more actively involved in the grant implementation. Examples of the substantial involvement by RELO staff include the development of the grant program, final approval of grant activities, and participation in selection panels for program participants.

An award to an individual is defined as a Federal award to a specific person to carry out activities as outlined in a Federal award. The recipient of an award to an individual is a single person, not an organization or a group of individuals. Note: All allowable costs for awards to individuals must be direct costs only.

Project Performance Period: Proposed projects should ideally be planned for a period of no more than12 months. In rare cases, depending on the nature of the program, the project of more than 12 months may be considered. RELO office will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

  1. Eligible Applicants

The RELO office encourages applications from Ukraine only:

  • Registered Ukrainian not-for-profit organizations, including think tanks and civil society/non-governmental organizations with educational programming experience;
  • Individuals;
  • Non-profit or non-governmental Ukrainian educational institutions.
  • For-profit or commercial entities are not eligible to apply. U.S. or other third-country organizations and individuals are not eligible to apply for grants.
  1. Cost Sharing or Matching

Cost sharing (providing funding or goods/services in-kind) is encouraged but not required.

  1. Other Eligibility Requirements

Applicants are only allowed to submit one proposal per organization. In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet and CAGE/NCAGE number, as well as a valid registration on www.SAM.gov. Please see Section D. III for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered in www.SAM.gov/

D. APPLICATION AND SUBMISSION INFORMATION

I. Address to Request Application Package

Application forms required below are available at www.grants.gov. You may also request an application package by emailing KyivRELO@state.gov. Please note the funding opportunity title in the subject line.

II. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • All documents are in English;
  • All budgets are in U.S. dollars;
  • All pages are numbered.

The following documents are required:

  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)

You can find them here: SF424  and SF424I

  • SF424A(Budget Information for Non-Construction programs).

It can be found here: SF424A

2.Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

     3. Proposal (3 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan:This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or SustainabilityApplicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  • Public Engagement Plan: Applicant’s strategy for creating content for social media, the web, or printed materials that promote the project activity during the program timeline.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissionsbelow for further information.
  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner

III. Unique Entity Identifier and System for Award Management (SAM.gov)

Registrations:

All organizations applying for grants (except individuals) must obtain these registrations before funds can be dispersed. You may choose to register now, or wait until after you are notified about your grant application. Note that waiting to register may delay your funds transfer, as the process can be rather lengthy. All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number);
  • NCAGE/CAGE code;
  • SAM.gov registration.

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.

Guidelines are available here: https://ua.usembassy.gov/education-culture/democracy-grants/

PLEASE NOTE: SAM registration must be renewed annually.

IV. Submission Dates and Times

Applications are due no later than July 1, 2020

V. Funding Restrictions

The following activities may not be funded:

  1. Textbooks and publications
  2. Social welfare projects
  3. Capital improvements
  4. Academic or analytical research
  5. Scholarships
  6. Provision of health care services
  7. Projects of a commercial nature
  8. Entertainment (receptions, social activities, ceremonies, alcoholic beverages, cocktail parties, guided tours)

VI. Other Submission Requirements

All application materials must be submitted by email to KyivRELO@state.gov.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea – 35 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 20 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process

A Grants Review PAS Committee will evaluate all eligible applications every 2 months.

  1. Anticipated Announcement and Federal Award Dates

Announcement and federal award dates will be announced not later than August 5, 2020.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the U.S. Embassy Kyiv Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments, as needed to carry out the project activities.

Organizations whose applications will not be funded will also be notified via email.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact: KyivRELO@state.gov

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Budget restrictions include:

  • Alcoholic beverages.
  • Costs of entertainment, including amusement, diversion, and social activities and any associated costs are unallowable, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized either in the approved budget for the Federal award or with prior written approval.
  • Expenses incurred before or after the specified dates of the award period of performance (unless prior written approval is received.)

The U.S. Embassy in Ukraine of the U.S. Department of State announces an open competition for organizations to submit applications to carry out a program to strengthen U.S.-Ukraine business relations and cultivate a better business environment in Ukraine while addressing social issues through “serious gaming.”  Please carefully follow all instructions below.

Deadline for Application: June 15, 2020, 11:59 p.m. EEST (Kyiv Time)

SABIT
Special American Business Internship Program
A program of the U.S. Department of Commerce

The applications for a 2- week internship program “Airport Development” are now being accepted! The program will be taking place in the USA on October 10 – 24, 2020.

The participation in the program is free of charge. Participants are selected on a competitive basis. Participant requirements:

  • Heads and directors of the airports and airport management companies and development organizations.
  • Applicants must hold a decision-making position and have experience in a management position for at least 3 years.
  • Speak fluent English or Russian (simultaneous English-Russian translation will be provided).

Selection criteria:

  • Applicants are reviewed and selected by the US Department of Commerce based on their professional and academic achievements, as well as their experience in the sector.

If you are interested, please read the application and the instructions carefully.

Please send your documents to: Oksana.Semenyshyn@trade.gov, no later than June 9, 2020.

SABIT
Special American Business Internship Program
A program of the U.S. Department of Commerce

The applications for a 2-week internship program “Packaging and Marketing for Food and Beverages” are now being accepted! The program will be taking place in the USA on October 31 –November 14, 2020.

The participation in the program is free of charge. Participants are selected on a competitive basis. Participant requirements:

  • Owners and heads of private food and beverage companies or senior managers who oversee specific operations activities (e.g. marketing) for their organizations.
  • Applicants must hold a decision-making position and have experience in a management position for at least 3 years.
  • Speak fluent English or Russian (simultaneous English-Russian translation will be provided).

Selection criteria:

  • Applicants are reviewed and selected by the US Department of Commerce based on their professional and academic achievements, as well as their experience in the sector.

If you are interested, please read the application and the instructions carefully. Please send your documents to: Oksana.Semenyshyn@trade.gov, no later than June 22, 2020.