Current Programs and Grants

ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS APPLYING FOR FEDERAL ASSISTANCE

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, a CCR (NCAGE) number, and a letter identifying the authorized Entity Administrator, and an active account with the System for Award Management (SAM.gov) before an award can be made.

Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.

2019 Democracy Small Grants Program General Competition

The U.S. Embassy invites Ukrainian non-profit and non-governmental organizations to submit project proposals to the Democracy Small Grants Program. This program supports projects that foster the development and education of civil society in Ukraine. It is a focused yet flexible mechanism that provides seed money for unique and sustainable projects, particularly projects that help develop the capacity of non-governmental organizations in Ukraine. The selection of the projects is based on the applicants’ ability to demonstrate concrete achievements that can show impact in a given field or in a specific community. More than 1,000 projects from Ukrainian NGOs have received funding through the Democracy Grants Program since July 1996. There is no fixed application deadline; rather applications are accepted on an on-going basis. There is no fixed application deadline – this is an open-ended competition.

Major Program Requirements:

  • Grants can only be given to Ukrainian NGOs (non-profit and non-governmental organizations) registered in accordance with Ukrainian law.  NGOs include, but are not limited to, civic organizations or associations, charitable foundations, and think tanks.
  • NGOs and their members cannot represent or be affiliated with any political partyor with appointed or elected officials.
  • Although the maximum funding available for a single grant is $50,000 U.S. dollars (USD), we anticipate most awards will be in the range of $10,000 – $24,000 USD.
  • U.S. or other third-country organizations and individuals are not eligible to apply for grants.
  • General competition applications must be submitted both in English and in Ukrainian.
  • In addition to this general competition, the U.S. Embassy will, from time to time, hold special regional or thematic competitions, which may have different rules regarding project eligibility. Please check the U.S. Embassy website and social media sites for announcements.
  • Project dates cannot exceed one year.

General Competition Project Themes:

Project proposals must clearly promote one or more of the following themes:

  • Civil society development
  • Rule of law and legal reform
  • Transparency in government
  • Public education and advocacy
  • Conflict resolution and encouraging peaceful solutions to conflict
  • Human rights, including those for minorities, LGBTI, people with disabilities and women
  • Civic education
  • Electoral system support
  • Anti-trafficking (CTIP)

How to Apply:

To apply, please download, complete and send the application forms (in Ukrainian & English), copies of the registration documents of your organization, resumes of lead project implementers (with contact information and cellphone numbers), Form SF424 (in English and Ukrainian), and Form SF-424B.

For funding to be provided, all U.S. Government-supported organizations must obtain a DUNS numberand be registered with SAM system.

IMPORTANT:  Applications without ‘SUBMITTED” SAM registration will not be considered.

You are requested to submit the proposal with supporting documents only by e-mail to: KyivDemGrants@state.gov. Organizations may submit several project proposals, but only one can be funded. For allowable expenses, please refer to the section “Allowable Expenses” below.

If you have not received a confirmation of receipt of your application within 5 working days, please call the Grants Office of the US Embassy on 521-5625 or 521-5565 to inquire about the status of your application.

Contact Information:

Public Affairs Section of the U.S. Embassy
4 Igor Sikorsky Street
Kyiv 04112, Ukraine
Tel: (38-044) 521-5740
Fax: (38-044) 521-5575

Staff
Tetyana Podobinska-Shtyk, Expert, Democracy Commission
Sergey Reshetov, Expert, Democracy Commission

2019 Media Development Fund General Competition

The U.S. Embassy invites independent media outlets – including print, radio, TV, or electronic media to submit project proposals to the Media Development Fund. There is no fixed deadline – this is an open-ended competition.

The Media Development Fund grant program is administered by the Public Affairs Section of the U.S. Embassy in Kyiv. The fund supports the development of free and independent media in Ukraine and provides financial grant support to Ukrainian journalists, media organizations and other non-governmental organizations for media-related projects.

Major Program Requirements:

The Media Development Fund welcomes proposals from independent Ukrainian media outlets- including print, radio, TV or electronic media. Ukrainian state or communal media and political party media outlets are not eligible to apply. Funding is also available to individual journalists and staff from all Ukrainian media outlets (organizations), private or state. Non-governmental organizations may seek funding if their proposals directly support the development of Ukrainian media.

The Fund does not support advertising newspapers; NGO informational leaflets; specialized publications covering narrow professional issues and projects aimed at partisan political purposes.

The maximum amount of a grant awarded for one project is $24,000. The actual amount of a grant awarded depends on the scope of activities and duration of projects, which range from one month to a year. The Media Development Fund encourages cost-sharing for organizations to seek additional funding from other sources.

General Competition Project Themes:

The Media Development Fund’s priorities are directed to:

  1. Bolster the quality of Ukrainian journalism education by:
    • Providing training to journalism students
    • Supporting students internships in the leading national and regional media outlets
    • Encouraging inter-regional student exchange
    • Opening and upgrading Radio and TV training studios at the schools of journalism
    • Supporting creation of educational manuals for journalism students
  2. Raise the professional standards of Ukrainian journalists by:
    • Training journalists new to the profession (one – three years on the job)
    • Awarding group and individual travel grants for journalists to attend conferences, seminars and participate in internships abroad
    • Encouraging projects in the areas of investigation journalism, analytical and news reporting.
  3. Provide a favorable environment for the development of Ukrainian media by:
    • Promoting freedom of expression and monitoring violations of journalists’ rights, especially on the regional level
    • Educating editors and staff of media outlets about laws and regulations that underscore free and transparent practice of journalism
    • Incorporating new technologies in the media environment, eg. using Internet as an information tool, which includes, developing or upgrading websites as part of a bigger project
  4. Encourage Media-NGO-Government cooperation by:
    • Supporting dialogue and open communication between media, NGO and government through holding joint seminars, working meetings and round-tables
    • Conducting training for the staff of government press agencies
    • Encouraging inter-regional media cooperation and partnerships

Competitions:

In addition to general competition, the Embassy holds thematic or regional competitions. Check this website and local media for announcements.

How to Apply:

To apply, please download, complete and send us the application forms (in Ukrainian & English). Please also include copies of registration documents of your organization, resumes of lead project implementers (with contact information and phone numbers), form SF424 (in English and Ukrainian.)

For funding to be provided, all U.S. Government-supported organizations must obtain a DUNS numberand be registered with SAM.gov. Once a DUNS number has been assigned, please register at https://www.sam.gov.  Only individuals and first-time grantees are exempted from being registered in SAM.gov.  Submit the request for registration prior to or shortly after your project has been submitted; registration may take up to four weeks.  When entering data in SAM.gov please make sure that all information, spelling and punctuation is the same as the what was provided for DUNS.  You will first obtain a NCAGE code, then your SAM.gov registration will be activated within next two weeks.

For allowable expenses, please, check here. You are requested to submit the proposal with supporting documents only by e-mail to: KyivMDF@state.gov.

Only one application per organization can be submitted and will be considered;  multiple applications will not be processed.

If you have not received a confirmation of receipt of your application within 5 working days, please call the Grants Office of the US Embassy on 521-5740 to inquire about the status of your application.

Contact Information:

Public Affairs Section of the U.S. Embassy
4 Igor Sikorsky Street
Kyiv 04112, Ukraine
Tel: (38-044) 521-5740
Fax: (38-044) 521-5575

Staff
Olha Zhyryachenkova, Expert, Media Development Fund
Oleh Pastukhov, Expert, Media Development Fund

 

Funding Opportunity           Ukraine:  U.S. Embassy Book Translation Program

Announcement Type:           Grant

Funding Amount:                 $50,000 Total Funding

To be awarded in grants valued up to $8,000 for publishers

CFDA:                                   19.900

Opening Date:                       November 1, 2019

Closing Date:                         August 31, 2020

Program: Ukraine:  U.S. Embassy Book Translation Program

Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: (044) 521 57 66; 521 51 49
Fax: (044) 521 51 55
KyivPDBookTranslations@state.gov

SUMMARY: The U.S. Embassy in Kyiv announces the 2020 Book Translation Program.  Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian publishers seeking to translate American books from English into Ukrainian.  The program seeks to further Ukraine’s efforts in the spheres of economic, social, and educational reform through book translations and publications.

This funding will support the translation of texts written by American authors and originally published by American publishers pertaining to the themes listed below.  Translated books are distributed to universities and schools, libraries, government organizations and ministries, NGOs, the media, and other selected organizations.  The main criteria for selecting books are their relevance, timeliness, and quality.

Applications will be accepted and reviewed throughout the year on a rolling basis.

ELIGIBILITY REQUIREMENTS:

Ukrainian non-profit and non-governmental publishers are eligible to apply.

Organizations Not Eligible to Apply: 

Commercial publishers are not eligible, unless they have a non-profit division that qualifies as a separate non-profit organization under U.S. or Ukrainian law.  Applicants for this program must demonstrate that they can secure full copyright and any other necessary permissions for the translation and publication of the proposed work at the time of proposal submission.

Third-country publishers are not eligible.

ELIGIBLE PROJECT THEMES

The goal of the Book Translation Program is to leverage U.S. expertise, knowledge, and experience, as reflected in American literature, to assist Ukraine in its implementation of economic, social, and educational reforms. Regarding works of fiction, priority will be given to books whose themes highlight similarities and connections between U.S. and Ukrainian society or are otherwise relevant to contemporary Ukrainian reality.

Eligible themes include:

  • Civil society development
  • Strengthening rule of law
  • Combatting corruption
  • Human rights
  • Women’s empowerment
  • Entrepreneurship and economic development
  • Counterterrorism and cybersecurity
  • Elections and political processes
  • S.-Ukrainian relations
  • Conflict resolution
  • Social cohesion and integration, including issues relevant to refugees and internally displaced persons (IDPs)
  • Post-traumatic stress disorder and trauma
  • Academic integrity
  • Educational psychology
  • Young adult and children’s literature (fiction and nonfiction), including comics and graphic novels)

FUNDING LEVELS AND ALLOWABLE EXPENSES

Subject to availability of funds, publishers may apply for grants up to $8,000.  Allowable costs are those directly related to the project activities: copyright, pre-publication including translation, printing, and public events.  Proposals for public events may include promotional programs, such as book launch ceremonies and speaking engagements with the author (both in person and through video conferences).  Allowable costs include travel and accommodation of book authors, advertising associated with a book launch, and costs associated with promoting the translated books at Ukrainian book festivals.  We welcome creative programming ideas that will bring the translated books to the attention of target audiences in Ukraine.  

Important notes: 

  • The program encourages organizations to provide in-kind contributions and/or coordinate funding with other donors.
  • We cannot pay for the food and beverages at public outreach events. Those costs are excluded from our awards.
  • Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

APPLICATION AND SUBMISSION INFORMATION:

Period of Performance: This program supports projects up to 12 months in duration.  Beginning November 1, 2019, applications will be reviewed on a rolling basis throughout the year, as long as funding permits.

Proposed projects should have a start date no earlier than November 30, 2019 and no later than September 1, 2020.

Note:  the start date of the project refers to the date in which the implementers will begin work on the planning and coordination of the translation project.  The start date precedes the beginning of the translation and any public events.

Application Submission Process: Application materials must be submitted by email to KyivPDBookTranslations@state.gov.  The subject line of submission emails should follow this format:  Book Translation Program: Title of Book, Name of Ukrainian Publisher.

For assistance with the requirements of this solicitation, please email KyivPDBookTranslations@state.gov.  Please write in the subject line: Book Translation Program.

Application Deadline: Applications will be accepted between November 15, 2019 and August 31, 2020, and reviewed on a rolling basis by an Embassy grants committee.

Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all information required.

Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth full, accurate, and complete information.  Providing false or misleading information in an application will result in disqualification from this and future U.S. Government Public Diplomacy Small Grants competitions.

APPLICATION INSTRUCTIONS

Applications can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/.  Applications should be submitted in English to KyivBookTranslations@state.gov (please do not use Google Translate or other programs to fill out applications).  The application includes:

  • Information about the publisher applying, including prior grants received, previous experience with similar projects, and/or organizational capacity.
  • Information about partner organizations, if applicable.
  • Description of the project, including why the selected book is important and relevant, and who the primary audience is. This also should include marketing and distribution plans, including any public events to promote the book and foster dialogue on its themes.
  • Completion dates. If the book is linked to a specific event or date, please note it here.
  • A detailed budget using the template provided. The purchase of alcoholic beverages is not permitted under any circumstances.  Expenses incurred before the project begins will not be reimbursed.

REQUIRED ATTACHMENTS

In addition to the completed application form and continuation sheets, proposals should include the following documents:

1) If applicable, a complete list of previous grants received within the last five years, whether from the U.S. Government or another donor, including the date, amount, donor, and project theme.

2) Resumes of key personnel/participants.

ADDITIONAL REQUIREMENTS FOR ORGANIZATIONS:

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS), a CCR (NCAGE) number, and an active account with the System for Award Management (SAM.gov) before an award can be made.

Ukrainian entities registering in SAM must NOT submit a notarized letter appointing their authorized Entity Administrator!

Please note that process of registration on the SAM.gov portal can take substantial amount of time, so we recommend starting the process as early as possible.

Dun &Bradstreet DUNS – A DUNS number may be acquired at no cost by calling the dedicated toll-free DUNS number request line at 1-866-705-5711 or requesting on-line at www.dnb.com.

The DUNS number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities.  All organizations applying for U.S. Government grant funds must have a DUNS number.  To obtain a DUNS number, please follow the steps below:

  1. Go to http://fedgov.dnb.com/webform/pages/CCRSearch.jsp.
  2. Select the country where your organization is physically located. Complete and submit the form.  Organizations will need to provide basic information, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC), and annual revenue.  Typically, organizations can complete this process in one day and have a DUNS number emailed to them.  For technical difficulties in obtaining this number, please contact D&B at:  govt@dnb.com.

System for Award Management (SAM) – SAM is a U.S.-government wide registry of vendors doing business with the U.S. federal government and requires annual renewal.  The system centralizes information about grant applicants/recipients, and provides a central location for grant applicants/recipients to change organizational information.  More information about SAM.gov and useful guides for setting-up a new account, updating an existing account, or renewing an expired account can be found at: https://www.statebuy.state.gov/fa/Pages/SAMInfo.aspx

Foreign-based applicants are strongly encouraged to review these guides when creating an account with SAM.gov.  Further, applicants must maintain an active account, with current information, while its application is under consideration for funding.  To keep an active SAM.gov account, Applicants must renew it at least once each year.  If an account expires, the Organization cannot submit a grant application until it is renewed.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

Instructions to Entity

  1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does notuse banking information from a U.S. financial institution in your SAM entity registration.
  2. Complete the template.Fill in the blanks. Enter the highlighted information on the next two pages. Do not include this instruction page in your letter.
  3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.
  4. Sign the completed letter.Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.
  5. Scan the completed, signed letter. Submit a copy to the Federal Service Desk by creating a service ticket at https://www.fsd.govand attaching the scanned letter. Your registration can be conditionally activated for 45 days if you have an approved, scanned copy of the letter on file.
  6. Mail the completed, signed letter.It must be received at the address below within 45 days of activation or your registration will be expired.

FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
460 INDUSTRIAL BLVD
LONDON, KY 40741-7285
UNITED STATES OF AMERICA
[Insert Date]

FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
460 INDUSTRIAL BLVD
LONDON, KY 40741-7285
UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity’s registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter

DUNS® Number:______________________________________

Legal Business Name:________________________________

Physical Address:____________________________________

Entity Administrator Contact Information

Full Name:________________________________________

Phone Number:____________________________________

Email Address:____________________________________

*The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM — it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

Self-Administration Confirmation

For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

Third-Party Agent Designation

For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent](Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

  • All information contained in this letter is complete and accurate.
  • The designated Entity Administrator listed above has an individual SAM User Accounts created with the email address provided in this letter.

Respectfully,

[Insert Full Name of Signatory]

[Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.]

[Insert Email of Signatory]

[Insert Entity Legal Business Name]

[Insert Entity Physical Address]

To create a new account, please follow the steps below:

  1. Go to http://www.sam.gov
  2. Select Create User Account, and then select Create an Account on the left-hand side of the screen under Individual Account Details. Organizations must have DUNS number and a CAGE number (US Domestic Organizations) or a NCAGE number (Foreign Organizations), to create an account.
  3. Complete and submit the online form. If the applying organization already has the necessary information on hand (see the SAM User Guide), the online form takes approximately one hour to complete, depending upon the size and complexity of the applying entity. Because of the different steps in the process, it can take anywhere from three to fourteen days to complete the process of creating an account with the system.

For help with SAM.gov, please visit their support page at: https://www.fsd.gov or contact them at: (+1) 334-206-7828.

Authority: Overall grant making authority for this program is contained in the Foreign Assistance Act of 1961, Public Law 87-195, as amended.  The purpose of the Act is “to enable the Government of the United States to promote the foreign policy, security, and general welfare of the United States by assisting peoples of the world in their efforts toward economic development and internal and external security, and for other purposes.”  The funding authority for the program above is provided through legislation.

SELECTION CRITERIA:

Book translation requests for funding provided by the U.S. Embassy should not exceed $8,000.

The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:

Project Plan: A clear overview of the project, including marketing and distribution plans, should be indicated in the proposal.  The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives lead to improving the spheres of economic, social, and educational reform in Ukraine.  Priority will be given to those applicants whose marketing and distribution plans include public events in different regions to promote the book and foster dialogue on its themes.

Organizational Capacity: Applications must include a clear description of the project management structure staffing plan, as well as previous experience with similar projects.  Applicants must demonstrate the ability and commitment to complete the project.

Budget: Costs should be reasonable and realistic in relation to the project activities.  Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. Government resources.  The budget should be consistent with the narrative description of the project and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.

Cost Sharing: Cost sharing is strongly encouraged; however, it is not a requirement of an application in response to this funding announcement.

DISCLAIMER

Applicants can expect to be notified of the status of their application within 60 days of submitting their proposal.  Issuance of this funding opportunity does not constitute an award commitment on the part of the U.S. Government.  It does not commit the U.S. Government to pay for costs incurred in the preparation and submission of proposals.  The U.S. Government reserves the right to reject any or all proposals received.  If a proposal is selected for funding, the U.S. Embassy in Kyiv has no obligation to provide any additional future funding in connection with the award.  The U.S. Government reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project evaluation requirements.

CONTACT INFORMATION

Should additional information be required, please contact the U.S. Embassy in Kyiv at KyivPDBookTranslations@state.gov.

Funding Opportunity: Ukraine: U.S. Government Public Diplomacy Small Grants Program – Academic and Educational Programs

Funding Opportunity Number:     PAS-Ukraine-2020-002

Announcement Type:                      Grant

Funding Amount:                             $200,000 Total Funding

To be awarded in grants with maximum value up to $50,000

CFDA:                                                19.040

Opening Date:                                  November 5, 2019

Closing Date:                                    Rolling acceptance, see the deadlines below

Program: Ukraine: U.S. Government Public Diplomacy Small Grants Program – Academic and Educational Programs

Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: +38 (044) 521 5043; +38 (044) 521 52 73
KyivPDGrantsEdu@state.gov

SUMMARY: The U.S. Embassy in Kyiv announces the 2019-2020 Public Diplomacy Small Grants Program to support projects in academic and educational affairs. Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian and U.S.-based non-governmental, not-for-profit organizations. Specific thematic priorities and program requirements are described in detail below. The project must be tailored towards Ukrainian audiences, and all project activities supported by the U.S. Embassy grant should take place in Ukraine and incorporate a substantive U.S. component.

ELIGIBILITY REQUIREMENTS:                               

Ukrainian and U.S. registered non-profit, non-governmental organizations are eligible to apply. Third country organizations are not eligible.

The eligible themes are described below:

  • Projects that support Ukraine’s ongoing educational reform process, drawing on some substantive component of the U.S. educational system, to include the professional enhancement opportunities for teachers of secondary and post-secondary institutions.
  • Projects that create or develop collaboration between educational institutions and civil society organizations, local administrations, and businesses to support regional development and decentralization.
  • Projects designed to create or enhance career counseling services at Ukrainian secondary and post-secondary educational levels.
  • Projects focused on developing youth leadership in the fields of entrepreneurship, finance, innovation, and civic education.
  • Projects that utilize U.S. experience to develop and reinforce values of tolerance, diversity, and inclusive education among secondary school and/or post-secondary institutions.

Participation of U.S. educational experts is strongly encouraged. All the projects should highlight U.S.-Ukrainian academic collaboration or advance Ukrainian educational goals by featuring significant U.S. research, educational approaches, and practical experience. Collaborative, sustained projects, and partnerships between U.S. and Ukrainian educational institutions, are preferred.

This competition does not support proposals focused on kindergarten and primary education.

ADDITIONAL ELIGIBILITY REQUIREMENTS FOR ORGANIZATIONS:

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, and both a CCR (NCAGE) number and an active account with the System for Award Management (SAM.gov) before an award can be made. Please refer to https://ua.usembassy.gov/education-culture/current-programs-grants/ for more information regarding the process to obtain required registrations.

FUNDING LEVELS AND ALLOWABLE EXPENSES:

Subject to availability of funds, organizations may apply for grants up to $50,000. The program encourages but does not require organizations to provide cost-share and/or coordinate funding with other donors. Allowable costs are those directly related to the project activities. Requests for equipment may be no more than 20% of the overall proposal budget.

Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

Proposals may not include funding requests for the following:

  • Office rent and utilities
  • Capital improvements, such as construction and renovation
  • Purchase of vehicles
  • Activities that convey the appearance of partisanship or support for electoral campaigns
  • Social welfare projects
  • Academic or analytical research (if not part necessary to accomplish a larger project)
  • Scholarships
  • Entertainment, including receptions, social activities, ceremonies, cocktail parties, guided tours
  • Travel to the United States and activities in the United States
  • Writing novels or non-fiction books

APPLICATION AND SUBMISSION INFORMATION:

Timeline: Applications will be accepted on a rolling basis between November 5, 2019 and June 21, 2020. Any proposal sent before or after those dates will not be considered.

Notification of awards should occur approximately three weeks after the review dates identified below (barring delays related to availability of funds).

Grant proposals will be evaluated according to the following timeline:

  • January 20, 2020: The grants committee will begin reviewing proposals received by January 19, 2020, 11:59 P.M. Eastern European Standard Time. The projects that begin February 2020 – May 2020 will be considered.
  • April 20, 2020: The grants committee will begin reviewing proposals received by April 19, 2020, 11:59 P.M. Eastern European Standard Time. The project that begin May-July 2020 will be considered.
  • June 22, 2020: The grants committee will begin reviewing proposals received by June 21, 2020, 11:59 P.M. Eastern European Standard Time. The projects that begin July – October 2020 will be considered.

Note: An organization is allowed to submit only one application during each calendar year. Any applications received after the review dates listed above will be considered in the following review cycle. Incomplete applications will not be considered.

Educational institutions and individuals are not eligible to participate in this competition.

Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all required information.

Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth accurate, and complete information in English only. Providing false or misleading information in an application will result in disqualification from this and other U.S. Embassy grant competitions.

Application Instructions: A complete application consists of two documents: an application form and a separate budget spreadsheet (Excel document).

The application form, basic instructions on how to draft the budget and FAQ can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/.

Your application form and budget spreadsheet must be submitted in English only by email to KyivPDGrantsEdu@state.gov. Please do not send hard copies by mail.

AUTHORITY:

Overall grant-making authority for this program is contained in the Foreign Assistance Act of 1961, Public Law 87-195, as amended.  The purpose of the Act is “to enable the Government of the United States to promote the foreign policy, security, and general welfare of the United States by assisting peoples of the world in their efforts toward economic development and internal and external security, and for other purposes.” The funding authority for the program above is provided through legislation.

SELECTION CRITERIA:

The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:

Program Goals and Objectives/Activities Plan: A clear overview of the project, as well as goals and objectives, should be indicated in the proposal. The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives lead to implementing reform goals in Ukraine. Applicants should describe what they propose to do and how they will do it. The proposed activities must directly relate to meeting proposed goals and objectives, and applicants should include information on how they will measure activities’ effectiveness (see below). The Grants Committee will evaluate the activities planned in terms of their relevance to project goals and objectives, the feasibility of the proposed activities, and their timeline for completion.

Program Monitoring & Evaluation Plan: Proposals should have a clear monitoring and evaluation plan to ensure proper implementation of the project. Projects should identify specific measurable objectives and include a plan for gathering data before and after the project to illustrate whether objectives were met.

Organizational Capacity: Applications must include a clear description of the project management structure and previous experience with similar programs. Besides general organization information, this section must also identify the proposed management structure and staffing plan for the proposed project. Applicants must demonstrate the ability and commitment to complete the project.

Project outcome and sustainability: Proposals should clearly state what results they expect to attain and how it will change their institution, field, community, society. It is expected that the projects have a short-term outcome (result of the project itself) and a long-term impact. Applicants are expected to provide their vision for the period when the project funding ends through the period when the long-term outcome becomes visible, which will illustrate how sustainable the project and its concept are without an external funding. It should not be expected that the U.S. Embassy funds the continuation of the funded project in the future.

Budget: Costs should be reasonable and realistic in relation to the program activities. Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. government resources. The budget should be consistent with the narrative description of the program and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.

Cost Sharing: Cost sharing is encouraged; however, it is not a requirement of an application in response to this funding announcement.

DISCLAIMER:

Issuance of this funding opportunity does not constitute an award commitment on the part of the United States Government (USG). It does not commit the USG to pay for costs incurred in the preparation and submission of proposals. The USG reserves the right to reject any or all proposals received. The U.S. Embassy does not provide detailed explanations of why the grant proposal was not funded. If a proposal is selected for funding, the U.S. Embassy Kyiv has no obligation to provide any additional future funding in connection with the award. The USG reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project implementation.

CONTACT INFORMATION:

Should additional information be required, please contact the U.S. Embassy in Kyiv, Ukraine at KyivPDGrantsEdu@state.gov.

 Funding Opportunity:                    Ukraine: U.S. Government Public Diplomacy Small Grants Program – Culture and Youth Projects

Funding Opportunity Number:      PAS-Ukraine-2020-003

Announcement Type:                      Grant

Funding Amount:                             $200,000 Total Funding. To be awarded in grants valued at $10,000-$50,000

CFDA:                                               19.040

Opening Date:                                  November 5, 2019

Closing Date:                                   Rolling acceptance

Program: Ukraine:                          U.S. Government Public Diplomacy Small Grants Program – Cultural and Sports Programs

Public Affairs Section of the U.S. Embassy
4, Igor Sikorsky St., Kyiv 04112
Tel.: +38 (044)521-5674
KyivPDGrants@state.gov

SUMMARY: The U.S. Embassy in Kyiv announces the 2019-2020 Public Diplomacy Small Grants Program to support culture and youth projects in Ukraine. Project proposals must be linked to one or more of the eligible themes and funding priorities outlined below. Subject to availability of funds, the Embassy will award small grants as described below to Ukrainian and U.S.-based non-governmental, not-for-profit organizations. Program requirements are described in detail below. The project must be tailored towards Ukrainian audiences, and all project activities supported by the U.S. Embassy grant should take place in Ukraine and incorporate a substantive U.S. component.

ELIGIBILITY REQUIREMENTS:                               

Ukrainian and U.S. registered non-profit, non-governmental organizations are eligible to apply. Third country organizations and individuals are not eligible.

Eligible themes are:

  • Performing and visual arts, including but not limited to all genres of music, dance, fashion, theater, literature, film, photography, and video.
  • Fine arts, including but not limited to exhibitions of paintings, sculptures, photography, artifacts, cartoons, murals, graffiti, or other similar works.
  • Innovative projects in such fields as culinary arts, sports (team and individual, traditional and extreme), urban planning, video and board game design, virtual reality, and others.

Funding priorities are:

  • Empowering women, youth, and marginalized groups, including but not limited to veterans, persons with disabilities, and internally displaced persons.
  • Advancing the rights of persons with disabilities.
  • Encouraging the documentation of national memory and identity.
  • Integrating marginalized groups into communities.
  • Strengthening community cohesion and tolerance between, among others, religious, ethno-national, linguistic, and gender groups.
  • Supporting Ukrainian civil society.
  • Promoting innovation and entrepreneurship, particularly in the technology sector.
  • Expanding cultural ties between Ukraine and the United States.

All the projects should promote the U.S. culture in Ukraine or highlight American-Ukrainian collaboration in the chosen thematic field. Participation of American experts or artists is strongly encouraged. Collaborative, sustained projects that include educational elements are preferred, as are projects that target less frequently engaged regions of Ukraine.

ADDITIONAL ELIGIBILITY REQUIREMENTS FOR ORGANIZATIONS:

All organizations applying to receive Federal assistance must have a Dun & Bradstreet Number (DUNS) before the application is submitted, and both a CCR (NCAGE) number and an active account with the System for Award Management (SAM.gov) before an award can be made.

Please refer to https://ua.usembassy.gov/education-culture/current-programs-grants/ for more information regarding the process to obtain required registrations.

FUNDING LEVELS AND ALLOWABLE EXPENSES:

Subject to availability of funds, organizations may apply for grants in the amount of $10,000-$50,000. Allowable costs are those directly related to the project activities. The program encourages (but does not require) organizations to provide in-kind contributions and/or coordinate funding with other donors.

Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

Proposals may not include funding requests for the following:

  • Office rent and utilities
  • Capital improvements, such as construction and renovation
  • Purchase of vehicles
  • Activities that convey the appearance of partisanship or support for electoral campaigns
  • Social welfare projects
  • Academic or analytical research (if not part of a larger project)
  • Scholarships
  • Entertainment, including receptions, social activities, ceremonies, alcoholic beverages, cocktail parties, guided tours.
  • Travel to the United States and activities in the United States
  • Writing novels or non-fiction books
  • Commissioning or creating artwork (unless part of a broader project)

APPLICATION AND SUBMISSION INFORMATION:

Timeline: Grant proposals will be accepted on a rolling basis and evaluated according to the following timeline, which is divided into three review cycles. The project period of performance must begin no earlier than 60 days after the submission deadline. Notification of awards should occur approximately two weeks after the review dates identified below (barring delays related to availability of funds).

  • January 13, 2020: The grants committee will begin reviewing proposals received by January 12, 2020, 11:59 p.m. Eastern European Standard Time.
  • April 13, 2020: The grants committee will begin reviewing proposals received by April 12, 2020, 11:59 p.m. Eastern European Standard Time.
  • July 6, 2020: The grants committee will begin reviewing proposals received by July 5, 2020, 11:59 p.m. Eastern European Standard Time.

Note: An organization is allowed to submit only one application per calendar year. Individuals are not eligible to participate in this competition. Any applications received after the review dates listed above will be considered in the following review cycle. Incomplete applications will not be considered.

Application Content and Format: Applicants must follow the instructions and conditions contained herein and supply all required information.

Failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth full, accurate, and complete information. Providing false or misleading information in an application will result in disqualification from this and future Public Diplomacy Small Grants competitions.

Application Instructions: A complete application consists of two documents: an application form and a separate budget spreadsheet (Excel document).

The application form can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/ and includes instructions on how to draft the budget.

Your application form and budget spreadsheet must be submitted in English only by email to KyivPDGrants@state.gov. You will receive a message confirming receipt of your electronic application containing a registration number. Please do not send hard copies by mail. Please submit only the application form and the budget; no other documents will be reviewed or taken into consideration.

The subject line of submission emails should follow this format:

Culture and Youth: Abbreviated Project Title, Name of Applicant Organization

Interview: Applicants shortlisted by the review committee may be called for an in-person or Skype interview to review the details of their proposal before a final decision is made.

AUTHORITY:

Overall grant-making authority for this program is contained in the Foreign Assistance Act of 1961, Public Law 87-195, as amended.  The purpose of the Act is “to enable the Government of the United States to promote the foreign policy, security, and general welfare of the United States by assisting peoples of the world in their efforts toward economic development and internal and external security, and for other purposes.” The funding authority for the program above is provided through legislation.

SELECTION CRITERIA:

The Embassy Public Diplomacy Grants Committee will use the following criteria to evaluate proposals received in response to this funding opportunity:

Program Goals and Objectives/Activities Plan: A clear overview of the program, as well as goals and objectives, should be indicated in the proposal. The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives align with our funding priorities and Mission goals in Ukraine. Applicants should describe what they propose to do and how they will do it. The proposed activities must directly relate to meeting proposed goals and objectives, and applicants should include information on how they will measure activities’ effectiveness (see below). The Grants Committee will evaluate the activities planned in terms of their relevance to program goals and objectives, the feasibility of the proposed activities, their timeline for completion, and the program monitoring and evaluation plan (see below).

Program Monitoring and Evaluation Plan: Proposals should have a clear monitoring and evaluation plan to ensure proper implementation of the program. Projects should identify specific measurable objectives and include a plan for gathering data before and after the program to illustrate whether objectives were met.

Organizational Capacity: Applications must include a clear description of the project management structure and previous experience with similar programs. Besides general organization information, this section must also identify the proposed management structure and staffing plan for the proposed program. Applicants must demonstrate the ability and commitment to complete the program.

Project Outcome and Sustainability: Applicants should clearly their expected results and how their project will change their institution, field, community, and/or society. It is expected that projects will have a short-term outcome (result of the project itself) as well as a longer-term impact. Applicants are expected to articulate their vision for both short-term and longer-term outcomes, which should extend beyond the project period. If relevant, applicants should illustrate how their project will be sustainable without external funding. Applicants should not expect the U.S. Embassy to fund their projects on a continual basis.

Budget: Costs should be reasonable and realistic in relation to the program activities. Applicants are encouraged to provide as much detail as possible so that the committee may determine the extent to which the request represents an efficient use of U.S. government resources. The budget should be consistent with the narrative description of the program and should reflect the applicant’s understanding of the allowable cost principles established by Title 2 CFR 200.306 (part 230) on cost principles for non-profit organizations.

Cost Sharing: Cost sharing is encouraged; however, it is not a requirement of an application in response to this funding announcement.

DISCLAIMER:

Issuance of this funding opportunity does not constitute an award commitment on the part of the United States Government (USG). It does not commit the USG to pay for costs incurred in the preparation and submission of proposals. The USG reserves the right to reject any or all proposals received. If a proposal is selected for funding, the U.S. Embassy in Kyiv has no obligation to provide any additional future funding in connection with the award. The USG reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project evaluation requirements.

CONTACT INFORMATION:

Should additional information be required, please contact the U.S. Embassy in Kyiv, Ukraine, at KyivPDGrants@state.gov.